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Postal Operating Plan, Continued
Records  and  forms  pertaining  to  military  forms and records are not included in the ASM.  Below is a list of those forms and records. All DOD Forms—2 years OPNAV  5110/5  (directory  card)—12  months  after transfer OPNAV 5110/9 (ordinary mail manifest)—6 months OPNAV 5110/9 (registered mail manifest)—2 years Mail call log sheet—6 months PS Form 2976—30 days All  records  used  with  the  Unisys  III  will  be retained for 4 years. STANDARD OPERATING PROCEDURES AND POSTAL OPERATING PLAN Learning  Objective:    Recall  procedures  for the  development  of  a  command  Standard Operating  Procedure  (SOP)  and  Postal Operating Plan (POP). The following information provides instruction for the development   of   command   standard   operating procedures (SOP) and postal operating plans (POP). STANDARD OPERATING PROCEDURES Commanding  Officers  must  make  sure  a  local postal  service  directive  or  instruction  is  produced. This  directive  or  instruction  should  be  called  the standard  operating  procedures  (SOP).   It  should  cite information relative to mail services and facilities of the command.  A sample SOP is shown in appendix 3 of this NRTC.  The SOP should contain, at a minimum, the following:    Correct and complete mailing address including division,   department,   detachment,   code, squadron,  and  unit  number  to  be  used  by personnel attached to the command.    Location  and  hours  of  operation  of  the  post office serving the command.    Location  and  hours  of  operation  of  the  mail room, if applicable.    Location   and   hours   of   collection   from receptacles supplied for posting outgoing mail.    Time and method of distributing incoming mail.    Instructions  relative  to  customs  requirements and customs regulations in locations where they are needed.    Instructions for completing Notice of Change of Address, OPNAV Form 5110/5, cards.    List of non-mailable articles.    Security  measures  to  be  followed  for  the protection of the postal facility, mail, and postal effects.    Emergency  destruction  procedures  for  USPS postal effects, funds, and mail, listing the items in priority order of destruction.    Information on Mail Bombs.    Duties of the postal officer, COPE, etc.    Transportation  schedule  for  outgoing  and incoming mail.    Guidelines  to  account  for  blank  money  order forms. Where applicable, the SOP may be combined with the command POP.   The SOP should be posted in an area  accessible  to  all  postal  customers  for  their information. All  MPS  operating  activities  must  review  and update their SOP at least annually. POSTAL OPERATING PLAN The  role  of  the  POP  is  to  supply  postal  manage- ment  with  a  method  to  document  the  processes  to  be done,  target  times  to  be  met,  and  basic  information needed  to  manage  an  MPO.    It  must  be  used  at  the managerial and planning level as well as at the operating level.  The POP is a map of the postal operation and can be  a  valuable  management  tool  to  indoctrinate  newly reporting postal officers and supervisors. The POP enables postal officers or supervisors to plan mail processing operations and coordinate them with transportation schedules. Each section of the POP should  be  made  with  a  view  toward  the  following goals:    Streamlining mail-processing operations.    Integrating mail transportation systems.    Making   operations   more   efficient   and economical.    Determining facility layout. 14-31

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