· Prepare a PS Form 3849 showing disposition of
the undeliverable accountable article on the
reverse side of the form and sign and date the
· File the completed PS Form 3849 and return the
undeliverable article to the serving post office
using PS Form 3877 (see figure 9-3).
The sender at the time of mailing may direct
registered, certified, and numbered insured articles be
delivered only to the addressee or to someone named
by them in writing. The endorsement RESTRICTED
DELIVERY is used for this purpose. Other markings
such as PERSONAL are not to be considered as
indicating restricted delivery services.
Addressees can authorize other individuals to
receive their mail, including restricted delivery mail,
by completing a PS Form 3801, Standing Delivery
Order, (see figure 9-4) at the serving MPO.
STORAGE OF ACCOUNTABLE MAIL
You should store accountable mail in a manner that
allows easy retrieval when it is called for by an
addressee with the exception of registered mail, which
should be kept in a secure area away from other mail.
The volume of mail and the amount of floor space in
your mailroom will normally dictate a workable
system for your situation. All accountable mail should
be stored in a manner that allows easy and quick
monitoring during retention periods and for follow-up
action with PS Form 3849 as previously discussed.
Q9-3. Mailrooms ashore must be built to provide
adequate security for all mail. (True/False)
In what manner must you account for
duplicate keys and copies of safe
What officials permission must you obtain
before picking up mail in a private vehicle?
What is the most common system used in the
Navy to deliver mail to the addressee?
What is the maximum amount of postage due,
if any, that should be collected on an article
addressed for delivery at an MPO?
When official accountable mail is receipted
for by department or division mail orderlies
from a unit mail clerk, the mail should be
listed and signed for on what PS form?
Figure 9-4.An example of a PS Form 3801, Standing Delivery Order.