Quantcast Storage of Accountable Mail Awaiting Delivery

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Figure 9-3. A sample of a PS Form 3877 for the return of underweight registered mail to the serving post office from the unit mailroom.
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Postal Clerk - Military guide to working in a post office
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Shipboard and Overseas MPO's
   Prepare a PS Form 3849 showing disposition of the  undeliverable  accountable  article  on  the reverse side of the form and sign and date the form.    File the completed PS Form 3849 and return the undeliverable article to the serving post office using PS Form 3877 (see figure 9-3). RESTRICTED DELIVERY The  sender  at  the  time  of  mailing  may  direct registered, certified, and numbered insured articles be delivered only to the addressee or to someone named by them in writing.  The endorsement RESTRICTED DELIVERY is used for this purpose.  Other markings such  as  PERSONAL  are  not  to  be  considered  as indicating restricted delivery services. Addressees  can  authorize  other  individuals  to receive their mail, including restricted delivery mail, by  completing  a  PS  Form  3801,  Standing  Delivery Order, (see figure 9-4) at the serving MPO. STORAGE OF ACCOUNTABLE MAIL AWAITING DELIVERY You should store accountable mail in a manner that allows  easy  retrieval  when  it  is  called  for  by  an addressee with the exception of registered mail, which should be kept in a secure area away from other mail. The volume of mail and the amount of floor space in your  mailroom  will  normally  dictate  a  workable system for your situation.  All accountable mail should be  stored  in  a  manner  that  allows  easy  and  quick monitoring during retention periods and for follow-up action with PS Form 3849 as previously discussed. Q9-3.     Mailrooms  ashore  must  be  built  to  provide adequate security for all mail.  (True/False) Q9-4. In   what   manner   must   you   account   for duplicate    keys    and    copies    of    safe combinations? Q9-5. What  official’s  permission  must  you  obtain before picking up mail in a private vehicle? Q9-6. What is the most common system used in the Navy to deliver mail to the addressee? Q9-7. What is the maximum amount of postage due, if any, that should be collected on an article addressed for delivery at an MPO? Q9-8. When  official  accountable  mail  is  receipted for by department or division mail orderlies from  a  unit  mail  clerk,  the  mail  should  be listed and signed for on what PS form? 9-8 PCf0904 Figure 9-4.—An example of a PS Form 3801, Standing Delivery Order.

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