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Figure 9-5.—An example of a DD Form 2273, Irregularities in Make-up and Dispatch of Mail.
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Postal Clerk - Military guide to working in a post office
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Figure 9-6—Examples of incoming and outgoing mail logs.
Q9-14.   What  form  should  be  used  to  report  mail received by your MPO that was dispatched in defective equipment? Now turn to appendix 1 to check your answers. TREATMENT OF INCOMING INTERNATIONAL MAIL Learning  Objective:   Recall  the  procedures for processing incoming international mail. The delivery of international mail received in your office is documented and delivered in the same manner as domestic mail.  This section will help you identify special   service   endorsements   on   incoming international mail, with the exception of registration, which was covered in chapter 7 of this training manual. SPECIAL DELIVERY Incoming items prepaid for special delivery should bear a label, printed in red, or on a red background, containing  the  word  EXPRES  or  the  notation SPECIAL  DELIVERY  in  bold  letters.  Incoming special delivery items should be delivered in the same manner as ordinary domestic mail. INSURED PARCELS In determining whether a parcel is insured, one of the following insurance endorsements must appear on the parcel according to the language of the country of origin: ·   INSURED ·   ASEGURADO or VALOR DECLARADO ·   ASSICURATO or VALOR DICHIARATO ·   VALEUR DECLAREE or VD ·   WERTANGABE or WERTPAKET A number on a parcel is not sufficient evidence of insurance.   An  insurance  endorsement  is  required  to indicate that the article is insured.  You should deliver international  insured  parcels  in  the  same  manner  as domestic numbered insured parcels. RETURN RECEIPTS Return  receipts  from  other  countries  bear  the words AVIS DE RECEPCION or the letters AR. When your  office  receives  international  mail  with  a  return receipt attached you should: ·   Request the addressee or authorized agent date and sign the receipt in INK.  When signed by an agent of  the  addressee,  have  the  agent  sign  the addressee’s  name,  followed  by  the  agent’s  own signature. ·   Postmark the receipt in the appropriate spaces on both sides. ·   Endorse  the  completed  receipt  AIRMAIL  and dispatch in the next outgoing mail. When  incoming  registered  or  insured  mail  is marked   AR   or   bears   the   notation   AVIS   DE RECEPCION  but  is  not  accompanied  by  a  return receipt, the delivery office must complete and attach an international return receipt PS Form 2865. MAIL LOGS AND EQUIPMENT Learning  Objective:   Recall  procedures  for completing   mail   logs   and   handling   surplus mail transport equipment (MTE). The  maintenance  of  postal  records  and  logs  is  a very  important  phase  in  the  operation  of  any  post office.   These records are necessary to determine the adequacy  of  mail  service  and  to  assist  in  cases  of complaints  or  investigations.  They  must  be  readily available during postal inspections. INCOMING AND OUTGOING MAIL LOGS A  record  of  all  incoming  and  outgoing  mail received at and dispatched from your post office should be  kept  on  file.   The  standard  Navy  record  logbook with columns for appropriate entries is the easiest log to maintain and should be retained for 6 months after the last entry (see figure 9-6). If  you  compile  receipt  and  dispatch  information daily, you will have a record of the weight and classes of mail handled by your MPO. As  you  remove  slide  labels  from  incoming  mail pouches,  sacks,  and  trays,  set  them  aside  until  you finish sorting the mail.  This is necessary in the event discrepancies are noted.  Open and sort the contents of pouches, sacks, or trays one at a time.   If you do not discover any discrepancies, you can destroy the labels. MAIL TRANSPORT EQUIPMENT (MTE) The  amount  of  mail  received  and  dispatched  by your  post  office  determines  the  frequency  of  return dispatches  of  serviceable  MTE.    MTE  is  any  sack, pouch,  letter  or  flat  tray,  etc.,  that  is  used  for  the transport of U.S. mail.  Any serviceable sack, pouch or 9-13

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