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Appointment of Official Mail Managers (OMMS)
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Postal Clerk - Military guide to working in a post office
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Figure 13-2.—–An example of an OPNAV Form 5511/10
responsible for controlling, managing, and accounting for  each  postal  dollar  spent.     The  Navy’s  annual postage costs for official mailings is approximately 25 million dollars; and since postage rates continue to rise and will in the future, you can see why tight control is a must. The  success  of  a  command  Official  Mail  Cost Control  Program  requires  the  support,  cooperation, and sometimes the technical expertise of a Navy Postal Clerk. TREATMENT OF OFFICIAL MAIL Official mail must conform to the weight, size, and shape requirements for the class of mail being used. All official mail must be treated as First-Class Mail, unless  endorsed  for  a  lower  class.    EXCEPTION: Pieces exceeding the weight limits of First-Class Mail must be treated as Standard Mail (B) unless endorsed PRIORITY. Refer to Module R of the DMM for weight restrictions.     Official  mail  endorsed  to  indicate  a special  mail  service  must  be  given  the  service indicated. Official mail sent to International addresses must  conform  to  the  size  and  weight  limits  and restrictions  of  the  country  to  which  addressed.    A return  address  is  required  on  all  official  mail.    The words  “DEPARTMENT  OF  THE  NAVY”  must  be above the return address, and the words “OFFICIAL BUSINESS” below the return address.  All addresses and return addresses must have a ZIP + 4 Code. SPECIAL MAIL SERVICES The  Department  of  the  Navy  has  placed  certain limitations on the use of special mail services and the transmission of official mail as follows: Registered  mail  should  be  used  only  for  the transmission of the following types of materials: ·   Classified  material  as  required  by  DODINST 5200.1-R. ·   Service records, medical records, and records of courts-martial. ·   High-value  items  that  are  one-of-a-kind, irreplaceable,  sensitive,  controlled,  rare  or pilferable, and items having a replacement value in excess of $20,000. ·   Mailable  shipments  of  government  owned firearms.* ·   Criminal investigation evidence. ·   Cash,  original  vouchers  (disbursement  and collection), and voided or cancelled checks. ·   Commercial  transportation  tickets,  boarding passes,    and    Air    Mobility    Command authorizations. ·   Environmental samples.* ·   Notification of radiation exposure.* ·   Miling former evidence to its owner.* ·   Mobilization   preassignment   orders   to International  addresses  where  this  service  is authorized.* ·   Items  required  by  law,  regulation,  or  other government agency rules with which the Navy must comply. *   Use of a USPS Return Receipt is authorized for these items. Insured mail will be used only for: ·   Motion pictures sent from or to the Navy Motion Picture Exchange command. ·   For  accountability  reasons  when  proof  of delivery is required for valuable administrative or  logistical  equipment,  supplies,  and  printed matter. ·   To  return  borrowed  library  books  and  similar items when required by the non-DOD lender. No other special service will be used in conjunction with  insured  mail.   Mail  being  sent  registered  or certified will not be insured. Certified mail will be used only for: ·   Confidential  material  to  facilities  cleared  for access to classified information under the DOD Industrial Security Program or to any non-DOD agency of the Executive Branch. ·   Letters  to  establishments  being  declared  “off limits.” ·   Adverse  enlisted  and  officer  efficiency  reports and other similar actions. ·   Controlled test material. ·   Instructional material marked “For Faculty Use Only.” ·   Items requiring shipment by Priority Mail when the  certified  fee  is  less  than  the  fee  for  other services which provide proof of delivery. 13-3

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