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Figure 14-9.—An example of a PS Form 3294, Cash and Stamp Stock Count and Summary (page 4)
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Postal Clerk - Military guide to working in a post office
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Postal Activity Reporting System (PARS) Information Requirements
required  to  be  submitted  to  authorities  outside  the command. All assigned postal activities above mailroom level are required to have an inspection conducted by major commanders or their designated representatives.   An audit of the COPE’s accounts during this inspection will  meet  the  annual  inspection  requirements  as outlined in the DOD Postal Manual, Volume I. Inspections of shipboard Navy post offices will be conducted under the guidance of the Navy Command Inspection Program. Postal Advisors may augment the immediate  unit  commander’s  command  inspection team to conduct the shipboard postal functional part of the inspection.  The audit conducted by this inspection will satisfy the monthly audit required for that time frame. Commanding  officers  are  encouraged  to  request postal assessment visits by Postal Advisors between formal command inspections.  A formal inspection or postal assessment will be conducted on each shipboard military post office at no less than 18-month intervals, and annually for overseas shore-based post offices. VENDING EQUIPMENT SALES AND SERVICE (VESS) REPORTS Each COPE or MPC associated with self-service vending  equipment  must  complete  PS  Form  8130, Vending Equipment Sales and Service Log, detailing the  equipment  serviced  and  maintained  during  each accounting period (see figure 14-11).  All self-service vending-related time, out-of service codes, and costs must  be  reported.    At  the  end  of  each  accounting period, this report is submitted to NPFO San Diego. Entering information on PS Form 8130 as follows: Reporting Period. Enter  the  accounting  period  and  fiscal  year  for  the corresponding information on the complete form. Location Information. ZIP + 4:  Enter the ZIP + 4 for the geographical location of the equipment. Location Name:  Enter the name of the location. Type Code:  Enter the two-digit code (ML) from Table 14-2. 14-19 PCf1410 Figure 14-10.—An example of a completed PS Form 3368.

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