white copy of a DD Form 1348, or a NAVSUP 1250-1
be received in the United States, foreign ports, and
that was submitted as a requisition document.
during underway replenishment (UNREP).
Receipts from Other Appropriations
Materials received from other appropriations
Small items are often sent and received via the U.S.
(ship's store or Marine Corps, etc.) are normally
Postal Service, including letters and packages sent by
documented on a Requisition and Invoice/Shipping
way of the various postal programs. The supply officer
Document (DD Form 1149).
is responsible for establishing and maintaining a list of
personnel authorized to receive official mail.
TYPES OF RECEIPTS
Miscellaneous r e c e i p t s i n c l u d e a u t o m a t i c
shipments or consignments of material that are not
There are several types of receipts with various
related to a ship's procurement document. An example
forms used to document the delivery of material.
would be the delivery of an electronic test set or radiac
equipment incident to a Naval Electronic Systems
Receipts from Defense Logistics
Command (NAVELEX) shipment order. Material
Agency/General Services Administration
provided under the Shortage and Valuable Excess
(SAVE) program and excess of controlled assets
Material furnished by the Defense Logistics
distributed by type commanders are also included.
Agency (DLA) or General Services Administration
(GSA) will be accompanied by either a DOD Single
Line Item Release/Receipt Document (DD Form
1348-1) or Issue/Receipt Release Document (DD
Learning Objective: Identify the correct
re c e i p t d o c u m e n t a t i o n u s e d u n d e r
material receipt processing.
Receipts from Purchase
All material and services received must have
Receipts from purchase normally include
receipt documentation. When material received
materials or services received from vendors as a result
does not have paper work, the receiving section
of activity purchase action. Receipt documents may
personnel must immediately prepare a dummy
include direct purchase receipts from the use of DD
receipt for processing. Incoming material should
Form 1155 or the government-wide purchase card
have one or several receipt documents with it. The
program. Receipts from purchase also include
type of document depends on the method of
material received from contractors as a result of an
p u r c h a s e , s u p p l i e r , t y p e o f d e l i v e r y, a n d
inventory manager initiated contract. There are
government inspection requirements. Any
document received with the material or service
invoiced on Material Inspection and Receiving
that contains enough information to process the
Report (DD Form 250) or Order for Supplies and
receipt may be used as a receipt document.
Services/Request for Quotations (DD Form 1155).
Although you have a variety of receipt forms, the
general pattern for processing is the same. These
Receipts from Ashore Activities
patterns are as follows:
Materials received from ashore supply officers are
· Determining the type of receipt inspection
normally documented on a DOD Single Line Item
Release/Receipt Document (DD Form 1348-1 or DD
· Determining if material requires special
Receipts from Afloat Supply Activities
· Marking the receipt document with date,
quantity received, receipt signature, and
Materials received from CLF ships have by an
discrepancies noted during receipt
automated list of the items requested, and a DD Form
· Sending the receipt document for further
1348m for each item. Material received from other
afloat units may have either a DD Form 1348-1, the