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still familiarize yourself with the required pro-
cedures and entries.
Inventory Control for
Ship’s Store Stock
The basis of the Inventory Control Record for
Ship’s Store Stock is your estimate of the next 90
days’ cumulative expenditures. By subtracting the
approximate onboard inventory and outstanding
orders from your cumulative expenditures, you
can determine at any given time the amount of
working capital that is available to you for buy-
ing. Generally, you should maintain this record
on a monthly basis. You should always make cer-
tain, however, that the record is updated before
you initiate any procurement action. The pro-
cedures for maintaining the Inventory Control
Record for Ship’s Store Stock are discussed
below. Refer to figure 4-1 while you review these
procedures. Instructions for entries are discussed
for each line and caption.
Line and Caption
Date
A. Authorized
Inventory
B. Authorized
Increases
Instructions for Entries
Enter the period of time
covered.
Enter the value of the
number of personnel times
$54. (The same amount
will be used for each
month of the accounting
period.)
For deployed ships:
1. Enter the value of the
number of personnel times
$18 times the number of
months remaining in the
deployment.
2. Enter the dollar value of
foreign merchandise stock
on hand from NEX fleet
support warehouses.
3. Enter the dollar value of
canned drink stock for a
90-day sales period.
For service-type ships:
4. Enter the value of the
total number of additional
Line and Caption
Instructions for Entries
B. Authorized
Increases—
Continued
C. Total Author-
ized Inventory
D. Beginning
Inventory
E. Receipts
F. Surveys to
NSF and
Issues to
Ship’s Use
G. Other Expend-
itures
personnel on the ships that
are supported by the service
ship times $10.
Enter the total of line A
plus line B.
For the first month of each
accounting period: Enter
the actual physical inven-
tory at cost price.
For the other months of the
accounting period: Enter
the value of the balance
inventory (line H) from the
previous month.
Enter the value of all
receipts of ship’s store
stock for the month as
taken from the Journal of
Receipts, NAVSUP 977.
Enter the value of all
surveys to the Navy Stock
Fund and issues to ship’s
use.
Enter the grand total of all
of the following items:
1. The value of all other
expenditures (except those
included in line F) as taken
from the Journal of Ex-
penditures, NAVSUP 978,
2. The value of cost of
operations issues as taken
from the Ship’s Store
Afloat Financial Control
Record, NAVSUP 235.
3. The value of drink vend-
ing machine sales as taken
from Cost of Sales, line R,
on the Vending Machine
Control, NAVSUP 236.
4. The cost of all other
retail sales, including sales
from retail stores and snack
bar sales (other than those
4-8
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