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delivery documents and the retained copy of the purchase order or requisition. A receipt document that  does  not  contain  a  preprinted  certification must be stamped on the reverse with the follow- ing  notation: Receipt  and  Custody  Certification (Date) (Receiving   Number) “I hereby certify that I have received, inspected, and passed the items and quantities indicated on the  reverse  hereof.” (Receiving  clerk’s  signature  and receiver’s  number) Receiving Numbers A  receiving  number  from  the  Receiving  Log, NAVSUP 975, should be assigned by the receiv- ing   sections.   Receiving   numbers   should   come from  a  continuous  series  of  numbers  beginning each month with 0001 or 001. Receiving numbers should contain an appropriate prefix. The prefix should  indicate  the  commissary  or  distribution center and the number of the month. You should assign  receiving  numbers  for  Commissary  Trust Revolving  Fund  (CSTRF)  receipts  in  the  same manner  as  you  would  for  the  Navy  Stock  Fund (NSF)  receipts.  The  only  difference  is  that  the serial number for the CSTRF receipts should be preceded by the number 8 (for example, 8001 or 801). Receiving   numbers   for   daily   delivery-type items are assigned by the receiving section of the distribution   centers,   branch   commissaries,   or independent   commissaries   from   a   continuous series  of  numbers  for  each  T-53  (Daily  Delivery Order and Inspection Report) vendor by the bill- ing  period.  Assignment  of  your  numbers  should not  be  taken  for  granted.  Understand  that  this method   is   your   commissary’s   control   of   its receipts,  so  keep  alert. PROCUREMENT   METHODS There are three methods of procurement that are  used  in  a  Navy  commissary.  These  methods are  as  follows: 1.  Long  cycle—7  days,  14  days,  21  days,  28 days 2.  Short  cycle  (weekly)—7  days  or  14  days 3.  Short  cycle  (daily  delivery)—Less  than  7 days,  at  least  two  deliveries  (daily  delivery) of  major  items  each  week Some examples of merchandise ordered under the  long  cycle  are  group  14—beverages,  group 16—condiments,  group  33—paper  products,  and group  42—soap  and  detergents.  The  short  cycle (weekly)  method  would  include  group  10–baby needs,  group  18—dairy  products  (other  than  fresh milk   vendors),   group   22—frozen   foods,   and group  53—candy.  Under  the  short  cycle  (daily delivery)   method,   you   would   procure   group 11—baked   goods,   group   18—dairy   products (fresh  milk  vendors),  and  group  54—ice  cream. These are just a few examples of the items pro- cured  under  the  three  methods  used  by  Navy commissaries. Your NAVRESSO notices will tell you  the  documents  that  are  used  for  each  method. (Since  you  will  be  relying  upon  NAVRESSO notices, you must realize how important it is for you to keep all NAVRESSO notices and publica- tions current.) The DD 1155 and the T-53 are the most frequently used procurement documents in a  Navy  commissary. Lead time on the long cycle is usually over 12 days. On the short weekly cycle, the lead time is under  8  days.  On  the  short  daily  cycle,  there  is no lead time; the merchandise is stocked on the same  day  (for  example,  fresh  bread  and  fresh milk). Regardless of what method of procurement you  use,  all  delivery  documents  from  vendors should  be  itemized.  Normally,  merchandise  pro- cured  under  the  long  cycle  will  be  stored  in  the warehouse.  Merchandise  procured  under  the  short cycle (weekly) will be stored in the store’s ready issue  room.  In  all  cases,  merchandise  ordered under  the  short  weekly  or  daily  method  will  be stocked  on  the  sales  floor.  In  some  cases,  such as a special sale, limited space in the ready issue room  may  be  used  for  short  periods  of  time. Automated Commissary System (ACS) and Daily Deliveries Currently  all  commissaries  in  CONUS  are using  the  ACS.  Under  this  system,  daily  deliveries are   accomplished   through   the   use   of   Daily Delivery  Order  and  Inspection  Reports  (T-53s). The  TC-53s  are  printed  by  remote  communica- tion link with NAVRESSO computers. The T-53s are  then  forwarded  to  the  respective  commissaries from  the  regional  office  and  are  maintained  in  the Open   Order   file.   Review   the   flow   chart   in 8-13

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