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Probably the largest expenditure from the
General Fund for individual ships is for the pro-
curement of vending machines. The Navy Resale
and Services Support Office (NAVRESSO) is the
procurement activity for all vending machines,
popcorn machines, and soft ice cream machines.
NAVRESSO loans the funds to ships at the time
the machines are purchased. These loans must be
repaid to the General Fund according to instruc-
tions provided by NAVRESSO.
RECREATION FUND
Profits in the trust fund belonging to the
ship are transferred to the Recreation Fund for
expenditure as the commanding officer deems
necessary. Not all the profits available need to be
paid into the Recreation Fund. Certainly the com-
manding officer will make the decision about how
much is to be transferred, but the ships store
officer must make the appropriate recommenda-
tion concerning the reserve that should be retained
on the accounts of the ships store.
As a senior Ships Serviceman, you may be
able to foresee problems that might require funds.
For example, if the ship is entering a yard period,
the laundry and ships store may very well be
closed. It will be necessary for the laundry to be
done ashore. The cost, of course, will be greater
than the cost of doing the laundry in your own
laundry facility. Also, there will be fewer profits
generated from the store to pay the extra expenses.
You will have to keep some money in the ships
stores accounts against which you can charge the
costs of the outside services you must procure.
If you expect a considerable loss because of
surveys or markdowns below cost, retain some
ships store profits to cover these losses. The fact
that all profits from the ships store are not
immediately transferred does not mean that the
money is lost to the ship. The money is always
available if it is needed.
As indicated by the examples above, you are
not required to submit the entire amount of your
ships store profits. In fact, you must make
allowances for all anticipated expenses, such as
markdowns, surveys, equipment, purchases, and
other operating losses, and you must allow for
any amounts you report on your NAVSUP 487
as Liabilities Assumed.
When any operating losses occur or when you
are expecting losses during the accounting period,
you will use only the amount you reported on the
NAVCOMPT 153 as Funds Brought Forward
from the prior accounting period as the starting
point for determining the amount of ships store
profits you will later forward to the Recreation
Fund.
Interim profits, if deemed necessary by the
commanding officer, may be paid at any time to
the Recreation Fund based on expected profits for
the current period. You can calculate interim
projects by using the following formula:
Number of days
Previous
expired in current period
Total number of days
x periods
in current period
profits
The amount should not exceed two-thirds of your
last periods profits. However, if sales for the
previous accounting period were markedly below
normal because of overhaul or some other reason,
you can compute the percentage of interim pro-
fits on the sales for the nearest normal account-
ing period.
CHARGES AGAINST SHIPS
STORE PROFITS
Ships store profits are transferred to the
Recreation Fund and the General Fund. They are
also used to repay loans received from
NAVRESSO. Any excess profits, however, must
be transferred to the General Fund. In addition,
ships store profits are used to reimburse person-
nel who have incurred loss of or damage to
apparel as a result of a ships service operation.
When a member of the crew suffers a loss of
(or damage to) personal apparel as a result of the
operation of your laundry and dry-cleaning
facility or tailor shop, you can submit a claim for
reimbursement to the commanding officer via the
ships store officer. The procedures for handling
the claim and the method for calculating the claim
value of the personal apparel are detailed in the
NAVSUP P-487 and are discussed in Ships Ser-
viceman 3 & 2, module 2, and in chapter 3 of this
rate training manual.
INVENTORIES
Inventories serve many purposes. Any time
they are taken, inventories serve to reestablish the
responsibility of the ships store operator and
custodians. It is only logical for a responsible
senior Ships Serviceman to begin a new ac-
counting period with an accurate value of stocks
on hand. Inventories serve as a basis for the
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