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Figure 4-5 shows several of the checks you
should make when you are reviewing a standard
procurement document. In some cases, you will
be required to use a somewhat different format
or an additional statement on the procurement
document. For example, you must include a
specific statement on all special orders. If
you are preparing a DD 1155 and the value
of the stock is over a certain monetary
limit, you must include another statement to
that effect. You must also place specific
statements on all purchase orders covering
items that you procure on a guaranteed sales
basis. Similarly, when you are preparing docu-
ments for bonus-free items, you must make
certain that applicable statements appear on
the procurement documents. Also, when you
are using the simplified requisition and pur-
chase procedure, the format of the purchase
order will be different from that of your regular
DD 1155.
You, as a senior Ship’s Serviceman, must be
alert for all variations in the procurement
documents used for your ship’s store. Whenever
possible, you should also make the recordskeeper
aware of these variations.
DISTRIBUTION
You can find the correct distribution of the
original and copies of a procurement document
in the NAVSUP P-487 and in the appendixes of
this rate training manual. As an auditor, you
should frequently check to see if proper distribu-
tion is being accomplished, especially at the time
the procurement documents are submitted to the
vendor or to the supply activity. (These supply
sources must have the correct number of copies
to complete your order.) One copy should always
be routed to the receiving storekeeper for the
storekeeper’s incoming material file.
MAINTENANCE OF LOGS
Finally, you should guarantee that all pro-
curement documents are logged to the requisition
log (figure 4-6) or to the purchase order log
Figure 4-6.—Requisition log.
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