Figure 4-3.-Sample certificate of destruction.
If the original check should show evidence of any of
these conditions, the disbursing office should not issue
a control check.
PREPARATION. Although control checks are
prepared according to the same guidelines for the
preparation of any other U.S. Treasury checks, the
following additional procedures are required:
The symbol and serial number of the original
check should be typed or stamped in the upper
right corner of the control check.
The accuracy of the symbol and serial number
typed or imprinted on the control check should
The control number of the control check should
be recorded on the face of the original check.
These procedures are required for accountability
purposes to monitor and control the use of U.S. Treasury
DOCUMENTATION. As a record of all control
checks issued by the disbursing office, the DO will use
the Spoiled/Control Check Record, DD Form 2661, as
shown in figure 4-2. This record maybe maintained in
either a mechanized or manual format. At a minimum,
the original check number and the control check
number must be shown on the DD Form 2661. Any
additional information, such as the payee and the
amount, is optional based on its availability in other
disbursing office records.
A U.S. Treasury check will be classified as voided
under the following conditions:
It was misprinted or mutilated during the issue
It has not been (and will not be) replaced by a
It will be replaced by another regular check
bearing a different serial number.
It has not been reported as a check issue.
It has not been reported as a lost blank check.
It has been destroyed (as in the disestablishment
of a disbursing office).