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Overages From a Navy Source
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Posting Receipts
Figure 2-6.—Dummy invoice to cover excess shipment using DD Form 1149. It will also be used as the source document for posting the excess receipt. After  the preparation  of the dummy invoice  document,  the  receipt  inspector  and  bulk storeroom storekeeper will circle the excess quantity received, then both will sign and date the document. Forward  the  documents  to  the  FSO. Overages From a Commercial Source.—  When an overage  occurs  from  a  commercial  vendor,  the  receipt inspector  and  bulk  storeroom  custodian  will  sign  only for  the  requested  quantities  on  the  receipt  documents and forward the documents to the FSO. Any excess quantities will be returned to the vendor. RECEIPTS  WITHOUT  INVOICES.—  When food items are received without invoices or unpriced invoices, a dummy invoice will be prepared and the food items will be taken up at the last receipt price as shown on your current NAVSUP Form 335. When the price invoice is received, the receipt unit price rounded off to the nearest cent will be the unit price for the item. A cross-reference will be made on the priced invoice to its related  dummy  invoice  and,  if  required,  an  additional line entry will be posted on the NAVSUP Form 367 for any  difference. ERRONEOUS  INVOICES.—  An   erroneous invoice is an invoice where the invoice quantity times the unit price does not equal the total dollar value. Erroneous Invoice From a Navy Source.—  When an invoice is received containing an error of $5 or more, a corrected or credit invoice will be requested from the issuing  activity. The error is lined through on the original  receipt  document  (fig.  2-7),  without  erasing  the erroneous figure and the correct amount will be inserted and posted to the NAVSUP Form 1336 and the NAVSUP Form 367. Upon receipt, the corrected or credit invoice will be filed with the retained records. Errors of less than $50 will be posted as is to the NAVSUP Form 1336 and the NAVSUP Form 367. The difference will be absorbed in the price adjustment at the end of the accounting  period. 2-6

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