| |
Return of cash for unused special meals, already
paid for in cash, is authorized.
Refunds are made by the FSO or his or her
representative only upon receipt of a NAVSUP Form
340 prepared by the officer signing the original request
for meals. The request should have a notation “Returned
for credit” clearly marked on the original. This is used
by the FSO to post credit entries to cash accounts.
Components of unused returned special meals
should be reused when possible. They need not be taken
upon stock and financial records.
Monthly Special Meals Report, NAVSUP Form
1340
A NAVSUP Form 1340 (fig. 12-11), prepared in
duplicate, is used to report the number of special meals
issued during the month and the cost of food items used
in preparing the special meals. This should be the value
of all documents prepared for issue of food items used
in the preparation of special meals during the month.
This value is entered in the Cost of Food Used column.
The cost of supplemental food items may be prorated
among the meals in which they are served.
The NAVSUP Form 1340 should be completed
showing the total meals issued upon certification of
entitlement to each government agency and to any
foreign enlisted personnel at government expense. This
information is taken from the NAVSUP Forms 340,
processed during the period covered by the NAVSUP
Form 1340. The foreign government and invitational
travel order numbers of foreign enlisted personnel under
the Military Assistance Program should be shown for
foreign issues and should be taken from the Receipt for
Flight Meals on the reverse side of NAVSUP Forms 340
for the period being reported.
The type of aircraft or small craft and its serial or
hull number should be shown in the Comment block
when applicable. The FSO should sign the NAVSUP
Form 1340, certifying that the special meals indicated
were issued.
The total value of food items used in preparation of
special meals during each accounting period should be
entered on the Balance Sheet section of the General
Mess Operating Statement, NAVSUP Form 1358,
opposite the caption Special Meals under Expenditures.
The original NAVSUP Form 1340 is submitted
monthly to NAVFSSO with the Ration and Sales Report,
NAVSUP Form 1357. A copy is retained for posting the
Record of Receipts and Expenditures, NAVSUP Form
367, and in preparation of the quarterly NAVSUP Form
1358.
If a completed NAVSUP Form 1340 reveals that the
cost of food used for any type of special meal exceeds
the monetary allowances for that meal, a letter of
explanation should accompany the report explaining
why the allowances were exceeded and actions taken to
prevent reoccurrence.
Cash received for the sale of special meals should
be safeguarded and deposited with the disbursing
officer. A receipt should be obtained in a Cash Receipt
Book NAVSUP Form 470.
In addition to the recapitulation on NAVSUP Form
1340, cash collected, deposited, and due from credit
sales is reported on the monthly Ration and Sales
Report, NAVSUP Form 1357.
12-19
|
