fast pay procedures are used or when receipt inspections
are accomplished by another activity.
Before your ship leaves a foreign port, your FSO
should prepare and submit for payment all public
vouchers covering the dealers invoices for food items
from foreign vendors. If payment of dealers invoices
cannot be made before the ship leaves port, all such
invoices, properly certified, are forwarded to the nearest
disbursing officer for payment. However, if there is no
supply officer with the disbursing facilities in the
immediate vicinity, arrangements should be made with
the local naval attaché, naval observer, or consular
officer to whom the supply officer forwards the public
vouchers with certified invoices and three copies of the
purchase order so payment can be accomplished.
Dealers invoices offering discounts upon payment
within the discount period are processed immediately
after the material is received and forwarded to the NRFC
or FAADC designated in the purchase document for
preparation and payment of public vouchers. When the
dealers invoices are not forwarded within the discount
period because of a fault of the dealer, an explanation
may be made on a copy of the dealers invoice or the
inspection report, whichever is used for certification of
receipt of the material.
Dealers invoices not subject to discount are
forwarded to the appropriate NRFC or FAADC within
10 days from the date of receipt of the material or the
dealers invoice, whichever is later.
Payment of invoices received from a dealer not
located in an area served by the NRFC is made by the
disbursing officer of the receiving ship or activity. If a
disbursing officer is not available, payment can be made
by one of the following offices or centers, whichever or
whoever is the nearest:
. Military disbursing officer
l United States disbursing officer (usually
assigned to a United States Embassy)
. Nearest NRFC or FAADC
Canadian dealers invoices are forwarded to the
Navy Regional Finance Center, Washington, DC, for
payment when a disbursing officer is not available or
when no other provisions have been made. Payment is
made in Canadian dollars.
In summary, dealers invoices INCONUS for both
afloat and ashore activities are submitted to the nearest
NRFC or FAADC. OUTCONUS afloat activities
dealers invoices are paid by the ships disbursing
officer. On ships without a disbursing officer, the
dealers invoices are forwarded to the nearest disbursing
officer or designated disbursing office.
Transfers From Ships Stores
Only individual-sized serving items; that is, food
items packaged in small containers providing one
individual serving and authorized for special meals, may
be transferred from ships stores to the GM for use in
preparing special meals.
Underway replenishment is a major task. However,
this task may be simplified somewhat by careful
planning and supervision on your part. The Underway
Replenishment Bill is a part of your ships Standard
Organization and Regulations Manual. Compare this
bill with others that you have used. If the bill can be
improved, discuss your recommended changes with
your immediate supervisor.
If your ship is attached to an operating force, it will
receive most of its support from mobile logistics support
Listed next are some major points that you should
consider when planning underway replenishment:
Submit your requisition to the AF within the
item limits listed in replenishment guides. This
gives the AF ample time to process the
Be sure you are ready for replenishment when
the time comes by accomplishing the following:
Know the replenishment stations.
Determine the number of cases that will
come aboard, how many people will be
required as checkers, and how many people
will be needed in the working party.
Be sure all storerooms are ready to receive
the stores. This may require stock rotation
and storeroom cleanup by the bulk
Plan the traffic routes for the working party
to take. (Be sure to indicate a separate return
from the storerooms to avoid congestion and
The commanding officer (CO) and
executive officer (XO) should be informed
of the plans for replenishment.