office space, giving more privacy and relieving the
congestion in the main office. Applicant chairs were
moved beside the recruiters desk to eliminate the
physical communication barrier.
Now, lets look deeper. What clues do these
changes provide about the difference in the way the
two RINCs approached their job? The first RINC
used the separate office space to set up his personal
He secluded himself with his files, pubs,
prospect-cads, SMART board, and DEP status board.
He approached his RINC job as one of an office
His systems were impeccable but the
stations production was inconsistent. When the ZS
asked for updates, he usually had to yell for a
recruiter to come into his office to provide the
information. The second RINC knew he was not just
in charge of a team, but a part of that team. He
realized the recruiters were his first priority. He was
quick to identify training needs, provide interview
assistance, and was on top of office morale as well as
business. Needless to say, production increased. You
can probably imagine many other differences between
the two RINCs just by noting the differences in the
office layouts. Of course, not all office space allows
for an ideal arrangement, but you should look for
ways to improve.
The budgeting process begins in May and
concludes with the receipt of funds to begin the new
fiscal year. Your participation in the budget process
will probably be limited to the initial data gathering
phase, but it is helpful to understand the basic process
from beginning to end.
During May or June of each year Area and district
staffs begin to gather data for budget meeting input.
This data comes in the form of the budget input
worksheet. Worksheets are designed to roll up costs
to the next level of supervision.
worksheets are consolidated into the zone worksheet;
the zones worksheets are consolidated into the EPOs
You estimate budget requirements for
applicant travel, lodging, and subsistence based upon
estimated goal and your applicant conversion rate.
Production TEMADD is projected for itineraries
requiring TEMADD. Exhibit booth rental, meal ticket
expenses, and center of influence (COI) (including
DEP/bring a friend) events are projected as well as
other miscellaneous requirements. ZSs also project
costs for administrative TEMADD and travel, such as
station visits, headquarters trips, RINC meetings,
classifier field training, and so on. All the estimates
are then broken down by quarter for the coming fiscal
year. Remember, these are worksheets only. Figures
4-5 and 4-6 show the budget input worksheets for
RINCs and ZSs.
Department heads and program managers use the
worksheets to prepare line item budget requests to
submit to the CO. During the July-September time
frame the district will receive an annual control figure
from the Area. A budget meeting is then held with all
department heads and management personnel to revise
the previous budget requests to match the figure given
by the Area. All fixed costs (such as civilian labor,
vehicles, telephones, out-of-pocket expenses [OPE],
and applicant transportation) must be funded.
Priorities of the other requirements are determined in
the budget meeting.
Worksheets are edited after
receipt of the final control figure from the Area to
reflect the actual funding in the annual spending plan.
The Area staff reviews all NRD budget requests for
recommendation and approval by the commander.
Once the Area commander approves and returns the
budget requests, they become the annual spending
plan by quarter.
RINCs are responsible for ensuring all security
regulations are observed within their stations. ZSs are
responsible for monitoring the security practices of
NRS security applies to processing
information, testing material, plant property and
equipage, transportation requests (TRs), bulk tickets,
meal tickets, and the physical security of the facility
Processing applicants for enlistments requires that
we gather an abundance of personal information. We
must maintain this information in a secure manner.
Make sure all your recruiters are familiar with the
policies concerning requesting, recording, filing, and
divulging information on applicants and recruits.