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Figure 4-9.—Standard naval letter
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Navy Counselor 1 & C (Recruiter) - Military manual for recruiting
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Reimbursable Expense Limitations
COMPLIMENTARY CLOSE.– Use Sincerely  for the  complimentary  close  of  a  business  letter.  Start typing at the center of the page on the second line below  the  text. SIGNATURE.–  Start all lines of the Signature block at the center of the page beginning on the fourth line  below  Sincerely.  Type  or  stamp  the  following information: (1) the name of the signer in all capital letters,   (2)   military   grade   (spelled   out),   and   (3) functional  title. NOTE:   Refer  back  to  figure  4-7,  the  sample letter to police or fire departments, for an example of a  business  letter. PUBLICATIONS The following publications should be maintained at each recruiting station: Basic   Military   Requirements,   NAVEDTRA 10054 Military  Requirements  for  Petty  Officer  Third Class, NAVEDTRA   12044,  Military Requirements for Petty Officer Second Class, NAVEDTRA  12045, Military   Requirements for  Petty  Officer  First  Class,   NAVEDTRA 12046, Military Requirements for Chief Petty Officer, NAVEDTRA  12047,   Military Requirements  for  Senior  and  Master  Chief Petty  Officer,  NAVEDTRA  12048 Navy Guide for Retired Personnel and Their Families, NAVPERS 15891 Navy  Driver’s  Handbook, NAVFAC MO 403 Current ZIP Code Directory City directories (if available) Naval   Reserve   Officer   Training   Corps (NROTC) Bulletin for the current year DIRECTIVES Directives  required  in  the  recruiting  station  take the form of instructions and notices. Our recruiting manual and the Science and Arts of Navy Recruiting Manual,  COMNAVCRUITCOMINST  1133.6,  are both instructions. Check the current COMNAVCRUITCOM Notice 5215 for a full listing of effective instructions and notices that you should have on file in the recruiting station. It is important to keep these instructions up to date, make required changes  as  they  are  received,  and  watch  for cancellation  instructions.  Wrong  information  is  worse than no information. Instructions Instructions   remain   in   effect   until   they   are superseded   by   another   instruction   or   otherwise canceled by the issuing authority. When filing new instructions, look for the cancellation paragraph. It will  tell  you  what  instruction  it  is  replacing  or superseding. Notices Notices  should  contain  a  cancellation  date  in  the upper  right-hand  corner.  They  are  to  remain  in  effect for no longer than 1 year. A monthly purge of notices is  recommended  to  avoid  using  outdated  information. One of the most important notices in the recruiting station is the annual goaling notice. This notice not only  details  goals,  but  also  may  give  important  policy information  for  the  fiscal  year. CLAIMS AND REQUEST PROCESSING Claims and requests must be handled quickly and accurately. The following paragraphs will cover two of the most recurrent claims and requests in recruiting, the   OPE   claims   and   requests   for   recruiting recognition.  Since  both  involve  the  expenditure  of government  funds,  you  should  carefully  review  all submissions  for  which  you  are  responsible. OPE Claims Joint Federal Travel Regulations  (JFTR),  NAVSO P-6034, provides reimbursement of OPE for military personnel whose primary assignment is to perform recruiting  duty  and  who  have  incurred  specified expenses  in  the  course  of  those  recruiting  duties. Eligibility  for  this  entitlement  includes  personnel  other than recruiters, such as the CO, XO, EPO, CR, and ZS  who,  in  the  performance  of  their  duties,  are functioning  as  recruiters.    Support  personnel  are  not authorized  reimbursement  under  the  provisions  of OPE. 4-25

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