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Chapter 4 - Navy Recruiting Stations Operations and Administration
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Navy Counselor 1 & C (Recruiter) - Military manual for recruiting
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Figure 4-1A.—Facilities information sheet (front)
FACILITIES  MANAGEMENT The  Army  Corps  of  Engineers  (COE)  is  the executive   agent   responsible   for   supporting   all production level military recruiting offices. The COE programs, budgets, and finances all costs of acquiring and maintaining recruiting facilities. Included in these costs  are lease   agreements,   secure   parking arrangements, utilities, facility   repairs   and maintenance, and custodial services. The Commander, Navy   Recruiting Command   (CNRC)   submits requirements  to  the  COE  based  on  input  from  the Areas  who  have  collected  data  from  their  Navy recruiting  districts  (NRDs).  You  are,  in  effect,  the eyes  and  ears  of  the  NRD,  Area,  CNRC,  and  the COE.  Each  command  develops  a  fiscal  year  (FY) facilities   program. Field   input   provides   the information and requirements to develop the program. Facilities  Input The  logistics  support  officer  (LSO)/facilities officer  requests  a  FY  Facilities  Input  and  Current Status of Recruiting Stations Report from each station annually,  This  is  the  recruiters’-in-charge  (RINCs’) opportunity t o    p r o v i d e    c o m m e n t s    a n d recommendations  concerning  their  stations  on  the facilities  information  sheet  shown  as  figure  4-1. Based  on  the  RINCs’  knowledge,  anything  that  needs done to improve the space can be identified. NOTE: Serious  deficiencies  should  be  reported to  the  facilities  officer  via  your  chain  of  command immediately. Facilities Management and Planning Meeting Also  annually,  each  NRD  LSO  coordinates  a facilities  management  and  planning  meeting.  Key members  of  the  command–the  executive  officer  (XO), enlisted  programs  officer  (EPO),  chief  recruiter  (CR), all  zone  supervisors  (ZSs),  and  the  LSO–meet  to recommend  to  the  commanding  officer  (CO)  which facility action requests must be submitted to CNRC. This  meeting  gives  ZSs  the  opportunity  to  plead  their cases  as  to  the  priority  of  their  stations’  facility requests. Facility  Actions Planning and programming current and future facility actions  are  essential.  Facility  actions  include  the establishment,  disestablishment,  relocation,  expansion, or upgrade of recruiting facilities and the renewal or extension of existing leases and service contracts. The following   terms   are   used   for   planning   and programming  facility  actions: l New office – The establishment of a recruiting facility. l Relocation – The movement of personnel and equipment from one recruiting facility to another. The action includes reduction of space or disestablishment of  an  existing  facility  and  establishment  of  a  new facility. l  Expansion  –  The  addition  of  space  to  an existing  recruiting  facility. l  Upgrade  –  The  renovation  of  an  existing facility. l  Minor  upgrade – One or more upgrades whose combined total is less than $1,000 per year per office. Facility  Standards To  effectively  provide  input  to  the  NRD,  you should  be  aware  of  the  acceptable  standards  for recruiting offices.    If you experience problems with access,  building  services,  or  accommodations,  first check  your  tenant/lease  agreement. If  you  find conditions of the agreement are not being met, try informally  approaching  the  building  manager  or owner,   if   known   and   local. If  results  are  still unsatisfactory, use the chain of command to notify the facilities   officer. ACCESS.– Military should normally have the right to use the space and facilities beyond normal working hours, Saturdays, Sundays, and federal holidays. BUILDING   SERVICE.–   Janitorial    cleaning service should be provided 3 days per week. Larger stations may need to request daily service. Carpet cleaning  and  other  essential  building  maintenance should  be  performed  at  least  annually.  Offices  should be painted on a 3-year cycle and carpeted on a 5-year cycle. Sufficient attention must be placed on facilities so that the recruiting stations add to the Navy image and contribute to accomplishing the recruiting mission. 4-2

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