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Reimbursable Expense Limitations
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Navy Counselor 1 & C (Recruiter) - Military manual for recruiting
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Figure 4-11.–Claim for Reimbursement for Expenditures on Official Business, Standard Form 1164
Claim for Reimbursement for Expenditures on Official  Business.–  At the end of the month, the completed  OPE  form  is  tallied  and  attached  to  a Claim for Reimbursement for Expenditures on Official Business,  Standard  Form  1164.  These  forms  are submitted  to  the  designated  official  for  approval. Approved claim forms are submitted to the LSO who verifies  the  arithmetic  and  ensures  documentation  is complete.    Forms  are  then  batched  and  forwarded  to disbursing  for  payment. NOTE:  The Standard Form 1164 must include the annotation as shown in the From and To columns of the completed claim in figure 4-11. Claims  for  Reimbursement  Other  Than OPE.– Claims for parking, tolls, and mileage incurred on official business may be made on a Standard Form 1164. Claims   for   tolls   and   parking   should   be accompanied  by  receipts  or  an  explanation  why  a receipt is not available. Claims for mileage should include  detailed  odometer  readings  on  a  separate  sheet of paper. Prior written approval from the CO must be obtained to use privately owned vehicles for official business.  These  claims  should  be  submitted  to  the designated  approving  official,  who  may  or  may  not  be the  same  official  that  approves  OPE  claims. CLAIM  FOR  REIMBURSEMENT  REPORT FOLDER.– It is recommended that a copy be retained for  each  claim  for  reimbursement  submitted,  whether for OPE or other official expenditures. These can be annotated   when   checks   are   issued   to   cover   the reimbursement. The folder should also contain blank claim forms and a copy of local instructions covering OPE  claims. Recruiting Recognition Requests The Recruiting   Referral   Recognition   Program, COMNAVCRUITCOMINST    5305.1,    establishes eligibility   requirements   and   procedures   for administration of the referral recognition program. ZSs are responsible for making sure this program is aggressively and quickly carried out at the NRS level. ELIGIBILITY.–   Any   DEP   members,   officer candidates,  Regular  or  Reserve  Navy  members,  other service  recruiters,  and  others  who  have  contributed  to Navy  recruiting  are  eligible  to  receive  recruiting referral recognition awards. Military  and  civilian personnel assigned or employed by Navy recruiting are not authorized any awards under this program. Figure  4-10.—Out-of-Pocket  Expense  Form,  NAVCRUIT Form 7000/2. AWARDS.– The awards structure for this program includes  referral  recognition  awards,  general  recruiting referral recognition awards, and the nuclear power officer  candidate  (NUPOC)  award. Referral Recognition Awards.– These awards are used to recognize those Navy members who provide referrals  that  result  in  new  contracts. Officer candidates and members in enlisted DEP or initial entry  training,  including  those  who  were  never  in DEP, are eligible to receive the referral recognition awards. Awards   include   a   hip   pack,   honorary recruiter  card,  sweat  shirt,  letter  of  appreciation  from the NRD CO, certificate of appreciation from CNRA, E-2   and   E-3   advancement,   CNRC   letter   of commendation,  certificate  of  commendation,  and  lapel pin. Specific requirements are listed in COMNAVCRUITCOMINST  5305.1 General  Referral  Recognition  Awards.– Recruiting   referral   recognition   awards,   with   the exception  of  hip  pack,  sweat  shirt,  and  advancement, are   authorized   for   recipients   who   are   non-DEP personnel. 4-27

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