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Letters notifying obligated reservists of
unsatisfactory participation in drills, or active
duty orders to reservists
Letters to establishments being declared “Off
Limits”
Equal Employment Opportunity case material
m a i l e d t o c o m p l a i n a n t s
a n d t h e i r
representatives*
Reduction-in-Force notices sent to civilian
employees on authorized absence*
Final decisions of a contracting officer issued
under a dispute clause of a government contract
Other communications for which a receipt is
essential to create or preserve rights granted to
the United States under a government contract*
Show cause or cure notices issued under the
default clause of a government contract*
Debarment letters*
Traffic or driving violations
L e t t e r s o f r e v o c a t i o n o r s u s p e n s i o n of
installation privileges*
Adverse personnel actions for military and
civilian personnel*
Illegally held identification cards*
Questionnaires to injured persons*
Dishonored checks*
Legal matters*
1. Record of trial for all special and general
courts-martial
2. Decisions of the courts of military review
3. Officer elimination cases
Items required by law, regulation, or other
government agency rules with which the Navy
must comply
Items specifically authorized by the CNO
* Use of a USPS Return Receipt is authorized for these
items
Insured Mail —Under the Government Losses in
Shipment Act, U.S. Code, Title 40, Section 726,
federal agencies are prohibited from insuring articles
for the purpose of obtaining indemnity. The Navy will
not be reimbursed for the loss or damage to items sent
through the United States Postal Service.
Insured mail is authorized for the transmission of
the following items:
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Commissary store mailings of vendor coupons
to a clearinghouse*
Motion pictures sent from or to the Navy Motion
Picture Exchange*
Items of value being returned to commercial
activities* *
For accountability reasons when proof of
delivery is required for valuable administrative
or logistical equipment, supplies, and printed
matter* *
To return borrowed library materials and similar
items when required by a non-DOD lender
*Items
authorized
to
be
sent
via
First-Class/priority mail
**Items weighing 2 pounds or more will be sent
Standard Mail (B)
No other special postal service will be used in
conjunction with insured mail. Mail being sent
Registered or Certified will not be insured.
Return Receipts —USPS Return Receipts are
used:
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When proof of delivery of official mail to a
non-government address is required. If a proof
of delivery to another government agency is
required, an internal receipt (for example:
OPNAV Form 5511/10 for classified material
shown in figure 4-3) is used. The addressee is
then instructed to acknowledge receipt of the
mailing by completing the form and returning it
immediately.
For First-Class/priority mail
For specific items sent Registered or Certified
mail
When required by law, regulation, or rules of
another government agency with which the
Navy must comply
For items specifically authorized by the CNO
Return Receipts will be prepared by the originator.
All information on the receipt will be typed, not
h a n d w r i t t e n . T h e r e t u r n a d d r e s s w i l l b e t he
command’s complete mailing address, including the
ZIP+4.
4-6
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