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Recommendations may be sent by message or
telefax only in the most unusual circumstances when the
importance of a timely presentation justifies special
handling.
Recommendations are directly addressed to the
awarding authority having jurisdiction over the
individual at the time of the actor service. Copies of the
recommendation should be provided to commanders of
intermediate echelons in advance as they may make
comments, if desired, to the awarding authority.
It should be noted that comments by the
commanders in the intermediate echelons need to be
made only if there is disagreement with the award
recommended. Concurrence with the recommendation,
as written, is presumed if no comments are made.
AWARDING AUTHORITIES
Awarding authorities, which are listed in appendix
B to chapter 1 of SECNAVINST 1650.1F, may take one
of the following actions:
Approve or disapprove the award
Approve a lower award
Approve a higher award, if empowered to do so,
or recommend approval of a higher award to the
appropriate awarding authority
Return the recommendation for further
clarification or justification
PREPARATION OF LETTERS OF
APPRECIATION AND
COMMENDATION
Other methods of recognizing your personnel are
through the presentation of letters of appreciation and
commendation. Prepare a letter of appreciation or
commendation to recognize an individual’s noteworthy
accomplishments.
Letters of appreciation and commendation are
normally prepared and issued to an individual at his or
her command. However, in some instances like letters
of commendation, it is not unusual for COs to request
that their immediate superior in command sign such
letters or citations.
Sometimes, however, you may feel that an
individual deserves more than a letter of appreciation or
commendation. You, as the supervisor, should
recommend an individual for an award, such as a Navy
Achievement Medal, to your superiors for their
consideration. Make sure you provide them with
sufficient justification.
If your workers perform superbly, recognize them
for it. By recognizing them, you show them that you
appreciate their efforts. If a letter of appreciation or
commendation is not warranted, you may still recognize
them by publicly praising them for a job well done.
SOURCE DATA SYSTEM
The Pay and Personnel Source Data System (SDS)
is an automated information system that provides the
Pay and Personnel Administrative Support System
(PASS), the Geographically Separated Site (GSS)
offices ashore, and the personnel and disbursing offices
afloat direct assistance in the performance of their
missions. Through the combination of data processing
and communications facilities, SDS supports field pay
and personnel management in three different ways:
1. Helps the field prepare and send necessary data
to headquarters in reduced time frame with increased
accuracy. By sending data that affects individuals, in
reduced time frame, customer service is substantially
increased.
2. Provides the field with an opportunity to receive
timely feedback from the Bureau of Naval Personnel
(BUPERS) and the Defense Finance and Accounting
Service (DFAS) - Cleveland Center, Cleveland, Ohio.
3. Provides a variety of data storage and retrieval
capabilities to support the local information needs of the
field offices and their customers.
Whether located on a ship, in a PASS office, or GSS,
users of SDS operate the system through video terminals
and printers located in their workspaces. On a ship these
terminals are connected to onboard SNAP I and SNAP
II computers. Terminals in PASS and GSS offices are
linked by telecommunications to computers located at
regional processing centers such as naval computer
telecommunication stations (NCTSs), formerly Navy
regional data automation centers (NARDACs).
Telecommunications also link these regional processing
centers to the headquarters pay and personnel systems.
The pay system, known as the Navy Joint Uniform
Military Pay System (JUMPS) is managed by DFAS -
Cleveland Center. The personnel systems include
Manpower, Personnel, and Training Information
Systems (MAPTIS) and the Inactive Manpower
Personnel Management Information System
(IMAPMIS) and are the responsibilities of BUPERS.
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