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Figure 12-14.—Sample Receipts Check-Off Sheet
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Personnelman 3 & 2 - Military manual for government personnel administration
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Summary - 14214_309
command requirements. AS changes   occur,   you should modify    it.   Also,   for   example,    when    you   determine that something     is  important and   should    be  added,   add  it   to the    sheet    and   inform others    in   your     office  about  the change or   changes     you    made.    Make sure    that you reproduce    the   new   copies  and   destroy    the   old   ones. Upon   receipt   of  PCS  orders   on  an  assigned  member, make    maximum effort     to   make    sure    the    member     or members   receive    sponsor   notification and   are  provided specific    area   information 30   days   before    detachment. Your    command    should    also  take   the   following actions: DIVISIONAL ASSIGNMENT l     Make    sure   the   individual is  notified by  the   most expeditious manner possible    of   their sponsor’s  name, mailing address,     and   both    commercial and   Defense When    all   routine check-in procedures have    been completed,   the   enlisted    member   is  assigned   to  a  division on  board   ship   or  at  the   shore  station    to  which    attached. If   the   member  is  in   one  of  the   first    three   paygrades   and not designated, it     may     be    one    of   your duties to recommend a  suitable assignment. This    is  one  of  the occasions   when    you   will     have    an   opportunity to   apply what    you   know    about   classification. Examine     the   page 4   carefully. Do   not    overlook any    recommendations entered    there    by   classification interviewers. Switched     Network (DSN)   telephone     number. l Make sure activity and area information materials are   sent   to  the   member   in   a  timely     reamer. Where   Family    Service   Centers   are  established,    material is   assembled   into    welcome   aboard   brochures     that    may be  used  to  fulfill or  supplement    area  information. l Advise each   member     reporting to   a  deployed command of   the    command’s    representative ashore, OMBUDSMAN, and   assistance    official’s   identities and locations. In   most   cases the   command   to  which     a  member   is reporting has   already predetermined the   division to which     the   member   will     be  assigned.   All   you   have   to  do is   make   a  telephone     call   to   determine the   division. In some   cases,   the    member may    report to   your office already accompanied     by   the    sponsor,    and   the   sponsor will already know     the    division to   which the    newly reporting member   will     be  assigned. l Provide members with information on    the command’s schedule when available and     if     it is unclassified. and Each     command has    implemented and    uses    an indoctrination division (I division) for all newly reporting personnel. The   I  division is  tailored by  the individual command to achieve the necessary indoctrination objectives    in   the   shortest    time   possible, normally 1 to  2 weeks,   so the   member   or  members   may move  into   the   permanent division as  soon  as possible. Specific implementating actions, such as communication with the     member to    explain local conditions, assistance in relocating, on-site indoctrination, and   welcome   of  the   member   and  family, are  left    to  the   ingenuity and   initiative of  each  sponsor and/or commanding officer. It   is   emphasized that receipt of   current information before     transfer of   a member   is  essential    for   proper   planning and   morale. NAVY SPONSOR PROGRAM. and  the  Navy    S@onsor Program,     OPNAVINST 1740.3. All    commanding officers    are   required to   maintain an     effective sponsor program designed to     ease relocation and reception of    members and their dependents when    transferred on  PCS  orders.    As  you know, the     commanding officer cannot possibly do everything himself or  herself     therefore, you,   the   PN, will     be  responsible for   making sure   that    the   sponsor program    works    well    in   your    command. A   sponsor must     be   assigned by   the    receiving activity for    all    PCS   transfers. After    you   find   out   the sponsor’s name,   write     in   on  the   copy  of  the   orders   that you   have    received. By   doing    this,    you   will     be  able   to answer    questions     about   whether or  not   a  sponsor   has actually     been   assigned. 12-24 Chapter     4  of  this    TRAMAN contains     a  discussion of   case   file     establishment and    maintenance. It   is necessary beresponsible for   establishing and   maintaining two different files. One    file will contain information concerning transfers, and   the    other    one  will contain information concerning receipts. Case    files should contain    as much   information as  possible   concerning    the transfer and/or    the   receipt.    There    are   some  occasions when   you   have   to  refer   to  those   case files   to  respond   to inquiries. The   need  to  maintain accurate    and  complete l Take   other   action their    dependents   in as  necessary   to  assist getting    established. members Refer    to   Article 1810580  of  the    MILPERSMAN CASE    FILE ESTABLISHMENT AND MAINTENANCE to  discuss  it   here  once  again   because  you  will

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