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Ship’s Store Profits, Navy
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Operational Objectives - 14237_168
for   the   Recreation   Fund.   Such   funds   become available  for  expenditures  for  specific  purposes. These  funds  must  be  expended  within  the  dis- cretion   of   and   under   regulations   prescribed by  the  Secretary  of  the  Navy.  Profits  generated by  the  ship’s  store  during  an  accounting  period must   be   transferred   according   to   guidelines in  NAVSUP  P-487.  Use  a  NAVCOMPT  2277  to cover the amount of ship’s store profits that will be  transferred  to  the  Recreation  Fund.  Check  your NAVSUP  P-487  for  additional  details. EXTERNAL   ANALYSIS While you are using your ship’s store records and  returns  to  determine  ways  to  improve  your ship’s store operations, your returns will also be audited and analyzed by external organizations. The ways in which the FAADCS and NAVRESSO will analyze the information you have submitted on  your  ship’s  store  returns  are  discussed below. FAADC Analysis Once you submit your ship’s store returns to the   appropriate   FAADC   (FAADCLANT   or FAADCPAC),   the   FAADC   does   not   just   file away  the  returns.  Just  as  you  derive  certain auditing and management information from your ship’s  store  returns,  the  FAADC  also  conducts an  audit  of  the  returns.  Besides  auditing  your ship’s  store  returns,  the  FAADC  performs  the following    functions: Maintains  files  and  reconciles  documents for  receipts  from  purchase  and  receipts  from  other supply   officers Effects  reconciliation  of  all  cash  reported in  ship’s  store  returns Effects  payment  of  dealers’  bills When  the  FAADC  audits  your  returns,  the auditors  pay  close  attention  to  the  headings  on your  NAVCOMPT  153,  your  opening  and  clos- ing  inventories,  and  the  funds  brought  forward. Substantiation  of  all  entries  is  very  important. Substantiation is checked very closely. All loans and  grants  must  be  covered  by  authorization documents  and  repayment  plans. Besides   the   submission   of   your   returns, you   must   also   provide   the   FAADC   with required   receipts   documents.   The   FAADC will  file  and  reconcile  these  documents  as  part of  the  external  analysis  of  your  ship’s  store operation.   On   a   monthly   basis,   you   must forward   one   legible   copy   of   each   receipt document   covering   receipts   by   purchase (DD  1155)  and  receipts  by  transfer  (DD  1149, 1348,   and   1348-1)   under   a   letter   of   trans- mittal.  These  documents  must  be  forwarded  as follows: For  service  designator  R: Fleet  Accounting  and  Disbursing  Center U.S.  Pacific  Fleet  (Code  AF3-2) 937  North  Harbor  Drive San  Diego,  CA  92132 For  service  designator  V: Fleet  Accounting  and  Disbursing  Center U.S.  Atlantic  Fleet  (Code  FOFA-42) Building 132 Norfolk,   VA   23511 Receipt  documents  covering  transactions  for the  month  must  be  separated  by  purchase  and transfer  documents  (each  with  an  attached  adding machine   tape   listing   cost   price)   and   must   be mailed no later than 7 days after the end of each month.  Documents  should  be  securely  packaged in  envelopes  or  boxes.  The  name,  address,  and unit identification code of the ship should appear in  the  upper  left  corner  of  each  package,  under which will be “Receipt documents for the month o f .  ”  If  two  or  more  packages are  used,  the  number  of  the  package  should  be included. A copy of the letters of transmittal and adding  machine  tapes  must  be  filed  with  the retained   returns.   If   no   transactions   occurred during  a  month,  a  negative  letter  report  should be  forwarded  to  FAADCLANT  or  FAADCPAC for  that  month.  Procedures  for  adjustments  to receipt   documents   are   outlined   in   NAVSUP P-487. NAVRESSO  Analysis The   Navy   Resale Office  (NAVRESSO) and   Services   Support uses  the  information you  submit  in  the  NAVCOMPT  153  to  prepare an  analysis  of  your  ship’s  store  operation.  See 7-29

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