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Figure  6-2.—Verifying  bulk  storeroom  balances  on  the  NAVSUP  Form  464.
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Figure 6-3.—Inventory extensions
the inventory is extended as shown in figure 6-3. The ship’s store officer or another qualified person assigned by the ship’s store officer extends the white copy.  The  recordskeeper  extends  the  inventory  on  the  yellow  copy.  The responsible custodian or the recordskeeper is not allowed to extend the white copy  of  the  NAVSUP  Form  238.  After  extensions,  the  ship’s  store  officer compares  the  page  totals  on  the  white  and  yellow  copies  and  resolves  any differences. A change is made by drawing a line through the error and writing the  correct  figure.  The  ship’s  store  officer  and  the  person  extending  the inventory  must  initial  all  corrections. INVENTORY  EXTENSIONS  IN  ROM  PROCEDURES After inventory, the rough inventory count sheets are used to enter inventory counts into the ROM system via the ROM inventory function. After the inventory counts have been entered, ROM users print the smooth inventory listing. The ROM system includes prices and extensions on the smooth inventory listing. INVENTORY   SUMMARY   SHEETS/AFFIDAVIT IN  MANUAL  RECORDSKEEPING In  manual  recordskeeping,  after  all  the  inventories  have  been  recorded on the stock records, extended, and verified, all inventory count sheets must be sorted in serial number sequence for each space. A blank inventory count sheet is used as a summary sheet to consolidate all inventory count sheets for each individual space as shown in figure 6-4. The summary sheet is prepared on  a  blank  NAVSUP Data  Caption Form  238  in  the  following  manner: Instructions  for  Entry Serial number Date  of  count Bulk storeroom number store number Item  description Total inventory at retail/total inventory  at  cost This  is  the  serial  number  assigned  by  the ship’s store officer from the number control for  inventory  sheets. Enter summary sheet. Enter  the  number  of  the  bulk  storeroom  or sales  outlet,  whichever  applies. Enter  the  serial  numbers  of  all  NAVSUP Forms  238  used  to  inventory  the  space. Enter  the  total  values  from  each  NAVSUP Form   238   across   from   the   corresponding serial  number. NOTE: After the last serial number, enter the total inventory at cost and retail for that space. After these steps are completed, a separate inventory affidavit is entered on each  summary  sheet.  The  affidavit  is  entered  as  follows: ‘‘I certify that this inventory summary sheet and inventory count sheets corresponding   to   serial   numbers through representing inventory valued at $ (cost)  and  $ (retail)  to  the  best  of  my  knowledge  and  belief  is  an  accurate  and  complete inventory  of  merchandise  taken  on Responsible  Custodian Ship’s  Store  Officer After  the  affadavit  is  completed,  the  recordskeeper  uses  the  yellow  copy  of the  inventory  to  close  out  and  balance  the  Ship’s  Store  Afloat  Financial  Control Record,  NAVSUP  Form  235.  The  procedure  for  closing  out  and  balancing the  NAVSUP  Form  235  is  discussed  later  in  this  chapter. 6-8

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