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Chapter 12 Maintenance and Material Management Systems
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Figure 12-2.-MDS entries on DD Form 1348
personnel.  Thus,  they  are  able  to  schedule  routine maintenance f o r u n d e r w a y    o r inport periods-whichever is the best time to accomplish the maintenance. OPNAVINST 4790.4 contains thorough coverage of  the  3-M  Systems  from  a  maintenance  management point of view. The 3-M systems also includes material management by providing information as to how the Navy is using both its material and man-power. MAINTENANCE DATA SYSTEM The  Maintenance  Data  System  (MDS)  provides  a means  of  recording  information  on  maintenance  actions that have been taken. Each action is documented on a Maintenance  Data  Form. Any data collection system must have some means of  sorting  and  classifying  information.  If  you  were handed a stack of stock record cards and told to sort them, you would also have to be told what kind of a sort was  needed  before  you  could  proceed.  These  sorts include  putting  them  in  national  stock  number  (NSN) or   national   item   identification   number   (NIIN) sequence;  separating  them  by  cognizance  or  location; removing all cards with excess stock or removing all cards  showing  outstanding  requisitions.  Certain  items of information that must be shown on the OPNAV Form 4790/2K and on issue documents provide this means of classification. All  material  that  is  consumed  in  support  of  a maintenance action must be reported. In most cases, repair  parts  will  be  drawn  from  supply  storerooms  or ordered  through  supply.  The  request  documents  must contain   all   data   elements   necessary   for   MDS processing.   Figure   12-1   shows   a   NAVSUP   Form 1250-1  used  for  this  purpose.  The  various  elements  of MDS data are explained in OPNAVINST 4790.4. SUPPLY RESPONSIBILITY FOR MDS Supply  responsibilities  for  the  proper  functioning of  the  3-M  systems  involve: 1. Issuing the material required to accomplish the necessary  maintenance  actions,  and 2. Making sure that issue documents are correctly prepared. The Supply Support Center (SSC) is the logical place  to  make  sure  that  the  request  document  is completely and accurately prepared. The SSC is the first  to  receive  requests  submitted  by  maintenance department  representatives.  It  is  far  better  to  require complete data when the request is received than to make an issue on an incomplete document and then try to obtain the missing information. The  issue  documents,  DD  Form  1348  or  NAVSUP Form  1250-1,  have  previously  been  discussed  as  they pertained to material expenditure. See figure 12-2. Equipment Identification Code The  equipment  identification  code  (EIC)  is  a seven-digit  alphanumeric  code  that  identifies  a  specific Figure 12-1.-MDS on NAVSUP Form 1250-1. 12-2

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