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Transmission of Classified Material
disposition of   Confidential material. Measures  are  required,  however,  to  protect  it from  unauthorized  disclosure  by  controlling access  and  ensuring  proper  marking,  storage, transmission,  and  destruction. Serial  Numbers T h e   D e p a r t m e n t    o f    t h e    N a v y Correspondence   Manual,   S E C N A V I N ST 5216.5, prescribes that classified correspondence   be   serially   numbered   by   the originator  for  each  calendar  year.  A  serial number   is   one   of   a   consecutive   group   of arabic  numerals  assigned  to  a  specific  piece  of correspondence   for   identification   purposes.   A separate  consecutive  group  of  numbers  is  used for  each  security  classification,  and  this  group of  numbers  is  totally  separate  and  distinct from  the  unclassified  correspondence  serial file  numbers.  Serial  numbers  of  Confidential letters  are  preceded  by  the  letter  ~;  those  for Secret,  by  ~;  and  for  Top  Secret,  by  ~. CUSTODIAL   PRECAUTIONS Classified   material   is   not   removed   from the  physical  confines  of  a  command  without the  knowledge  and  approval  of  the  CO  or  an authorized   representative. When   classified material   is   removed,   a   complete   list   is prepared,   signed   by   the   individual   removing the  material,  and  appropriately  filed  until  the material is returned. Care  During  Working  Hours Each  person  in  the  Navy  must  take  every precaution   to   prevent   deliberate   or   casual a c c e s s    to classified information    by unauthorized    persons. The   following   are precautions  that  must  be  followed: l   W h e n    c l a s s i f i e d    d o c u m e n t s    a re removed  from  stowage  for  working  purposes, they are to be kept under constant surveillance or  face  down  or  covered  when  not  in  use.  At no   time   will   classified   material   be   left unattended. l   Any   items   used   to   prepare   classified material  must  be  destroyed  or  safeguarded according  to  the  classification  of  the  material they  are  used  to  produce.  These  items  include drafts, carbon sheets, carbon paper, correctable  film  typewriter  ribbons,  fabric typewriter   ribbons   only   used   once,   plates, stencils,   stenographic   notes,   worksheets,   and similar   items. After   the   upper   and   lower sections  of  a  fabric  typewriter  ribbon  have been   cycled   through   the   typewriter   at   least five  times,  the  ribbon  may  be  treated  as unclassified. “   Classified   material,   upon   receipt,   is opened   by   the   addressee   or   by   persons specifically  authorized  by  the  addressee  in writing  to  open  material  of  the  grade  or classification    involved. l   If,   for   any   reason,   a   room   must   be vacated  during  working  hours,  any  classified material  therein  must  be  stowed  according  to stowage  instructions  for  the  classification involved. Care  After  Working  Hours A  system  of  security  checks  at  the  close  of each  working  day  must  be  instituted  to  make sure   that   classified   material   held   by   a command  is  properly  protected.  Custodians of  classified  material  must  make  an  inspection to   ensure   the   following   requirements   have been  met: l   Burn   bags   are   properly   stowed   or destroyed. .   The   contents   of   wastebaskets   that contain  classified  material  are  properly  stowed or  destroyed. l   Classified   shorthand   notes,   carbon paper,   typewriter   ribbons,   rough   drafts,   and similar   papers   are   properly   stowed   or destroyed.  As  a  matter  of  routine  during  the day,  such  items  must  be  placed  in  burn  bags as  soon  as  they  have  served  their  purpose. 8-7

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