Quantcast Incoming Mail Ashore

Click Here to
Order this information in Print

Click Here to
Order this information on CD-ROM

Click Here to
Download this information in PDF Format

 

Click here to make tpub.com your Home Page

Page Title: Incoming Mail Ashore
Back | Up | Next

Click here for a printable version

Google


Web
www.tpub.com

Home

   
Information Categories
.... Administration
Advancement
Aerographer
Automotive
Aviation
Combat
Construction
Diving
Draftsman
Engineering
Electronics
Food and Cooking
Math
Medical
Music
Nuclear Fundamentals
Photography
Religion
USMC
   
Products
  Educational CD-ROM's
Printed Manuals
Downloadable Books

   


 

Share on Google+Share on FacebookShare on LinkedInShare on TwitterShare on DiggShare on Stumble Upon
Back
Figure 4-1.-Corrspespondence/Material Control, OPNAV Form 5216/10
Up
Yeoman Basic
Next
Principles of Mail Control
INCOMING   MAIL   ASHORE In large headquarters organizations, and in other  naval  shore  activities,  there  is  much  less personal   mail. However,   the   official   mail load  may  be  quite  large  and  require  a  large mailroom   with   several   persons   opening   and sorting. Incoming   mail   may   be   given   three sortings,  at  which  every  effort  should  be  made to   separate   out   as   much   as   possible   for delivery   without   further   processing.   Small volume   may result   in sortings   being combined.  Mail  that  passes  on  to  the  second and  third  stage  should  do  so  only  because  it requires  the  additional  processing  given  at each  of  these  steps.  The  trick  is  to  release  it at   the   earliest   possible   sort   to   avoid unnecessary  handling. Figure  4-2  shows  the  three  sortings  and action   generated   by   each,   and   each   is explained  more  fully  in  following  paragraphs. Initial Sorting On  receipt,  mail  is  given  an  initial  sorting that   separates   mail   that   can   be   delivered Figure  4-2.-Sorting  incoming  mail in a Navy mailroom. without   opening. This   is   identified   by Attention  To  lines  in  the  address,  or  knowing by   experience that  letters  from  certain commands  can  be  forwarded  directly  to  a specific  department.  The  use  of  a  sorting  box comes  in  handy  for  the  initial  sort.  Letters  to be  opened  go  in  one  place,  and  the  others can  be  placed  directly  into  a  space  marked  for the  receiving  department. Secondary Sorting After  the  initial  sorting  the  mail  that  was not  directly  routed  is  opened.  After  opening, it  is  again  sorted.  At  this  time,  routine  mail (mail   that   presents   no   special   problem)   is separated  from  mail  that  is  nonroutine.  The sorter  does  not  read  further  than  necessary  to determine  if  a  letter  is  routine,  and  when satisfied  that  no  special  action  is  required,  the document   is   forwarded   directly   to   the appropriate   department.   During   secondary sorting,  mail  is  checked  for  enclosures,  but mail  should  not  be  delayed  awaiting  missing enclosures.  Indicate  that  enclosures  were  not received  on  the  control  slip  (if  used)  or  on  the document  if  it  is  forwarded  directly  to  a department. Time-stamping,  if  required,  is  done  at  the secondary sorting. Use it only on congressional  mail,  claims,  or  contracts.  It  is not r e c o m m e n d e d    t h a t    a l l    m a i l    be time-stamped.   This   just   adds   another   event that  could  delay  delivery. Sorting  for  Control Mail  that  remains  for  the  third  sorting includes  that  for  which  the  action  person  is not  readily  apparent  and  mail  that  requires control.  The  main  purpose  of  this  sorting  is to  make  sure  mail  requiring  control  receives it. Routing Mail   that   does   not   require   control   is routed  without  the  use  of  a  route  slip  or  mail 4-5

Privacy Statement - Press Release - Copyright Information. - Contact Us - Support Integrated Publishing

Integrated Publishing, Inc.