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MINIMIZE  Considered
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Message User Responsibilities
to   ensure   continuity   of   traffic. Detailed information  concerning  communications  guard shift  messages  and  formats  is  contained  in Naval  Telecommunications  Publication  4 (NTP-4). MESSAGE   AND   ROUTING ADDRESSEES Messages   may   be   divided   into   types, according  to  the  way  they  are  addressed,  as follows: l   SINGLE-ADDRESS.   A   message   that has  only  one  addressee,  which  may  be  either for  action  or  information. l   MULTIPLE-ADDRESS.   A   message that  has  two  or  more  addressees,  which  may be   either   action   or   information   and   where each   addressee   is   informed   of   all   other recipients. l   BOOK.   A   message   destined   for   two or   more   addressees   but   where   the   drafter considers  it  unnecessary  that  each  addressee be   informed   of   other   addressees. Book messages   are   routed   according   to   each addressee’s  relay  station. All   unnecessary addressees  are  deleted  from  the  face  of  the message  before  being  sent  to  the  addressee(s) served  by  that  particular  relay  station. l   GENERAL   MESSAGE.   A   message that   has   a   wide,   predetermined,   standard distribution.   General   messages   are   normally titled with a sequential number for the current year;   for   example,   ALCOM   28/94,   NAVOP 30/94.   The   title   indicates   distribution   and serves  as  the  address  designator. Address  Indicating  Groups The  purpose  of  address  indicating  groups (AIGs)   is   to   increase   the   speed-of-traffic handling.  They  shorten  the  message  address by   providing   a   single   address   group   to represent  a  large  number  of  addressees.  This eliminates  individual  designators  for  each address  used  in  the  heading. Message Addresses Absolute   consistency   in   the   format   and spelling  of  a  plain  language  address  (PLA) was  not  critical  before  to  the  implementation of  automated  message-processing  systems. Because   communications   personnel   processed all   messages,   deviations   in   address   spelling were  tolerated. This  is  no  longer  true. Message  drafters  must  now  verify  the  PLA  for each   addressee   in   the   Message   Address Directory  (MAD)  and  not  rely  on  memory  or copy   PLAs   from   incoming   messages. Message Address Directory The  MAD  contains  authorized  message addresses  and  is  divided  into  sections:  Joint Department   of   Defense   (JDOD   PLAD),   U.S. Military    Communications—Electronics    Board Publication  (MCEB  Pub  6),  Army,  Air  Force, and   Navy.   The   Navy   section,   “U.S.   Navy Plain  Language  Address  Directory  (USN PLAD   1),”   includes   message   addresses   for Marine   Corps   and   Coast   Guard   activities. MAD  UPDATEs  are  published  four  times  a year  to  ensure  all  addresses  are  current. Plain Language Addresses The  PLAs  listed  in  USN  PLAD  1  are  the only designators authorized for use in message addressing  to  Navy,  Marine  Corps,  and  Coast Guard  activities.  Deviations  from  USN  PLAD 1  in  spelling,  spacing,  or  formatting  cannot  be tolerated   because   automated   message- processing  systems  are  keyed  to  USN  PLAD 1 entries. Office  Codes Office  codes  are  required  for  all  Navy shore   activity   PLAs.   Office   codes   follow   the PLA  and  are  enclosed  in  double  slants;  for example,  CNO  WASHINGTON  DC//094//. There   is   no   limit   on   the   number   of   office 3-27

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