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Figure 8-27.—An example of a completed money order business tape.
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Figure 8-29.—An example of a completed Section I—Money Orders Issued, PS Form 6019.
·   Show a summary of the report period.  The total cash shown should be what is on hand. ·   Sign the tapes. After you have completed your adding machine tapes,  you  are  ready  to  prepare  your  money  order report. First,  however,  count  the  cash  that  you received from selling money orders.  The amount of cash,  minus  the  amount  for  paid  money  orders, should equal the amount of the cash shown on the tape. Remember that the money order tape must be in duplicate. This  means  you  prepare  two  tapes separately.   Do  not  try  shortcuts  by  using  carboned calculator tape. PS FORM 6019 PS Form 6019 is divided into five parts: ·   Heading ·   Section I—Money Orders Issued ·   Section  II—Paid  Money  Orders  and  Checks Included in Summary ·   Section III—Cash Summary ·   Remarks and Closing section Now you will learn how to fill out PS Form 6019 one part at a time. Heading Start  by  completing  the  heading  portion  of  the form. This  section  contains  information  from  the office  submitting  the  report  (see  figure  8-28). Instructions for completing each block are as follows: Block 1:  This is the MPO’s five digit UIC number with the  number  9  at  the  end.    Example:    UIC  00001  = 000019. Block 2:  Enter the MPO’s unit number: UNIT 1, UNIT 2, etc.  If the report is from the main MPO, or the only MPO, enter PARENT. Block 3:   No business days.   Use this block to report days  when  money  orders  are  not  sold,  or  when  MO business  is  suspended.   Enter  the  date  of  the  first  no business day in the From line.  Enter the date before the day that business resumes in the To line. Block  4:   Enter  the  complete  official  address  of  the office that issues the report.  Always include the proper title of the unit commander (Commanding Officer). Block 5: Enter the registry number that will be used to mail  the  report  to  USPS  Money  Orders,  Citibank (Nevada) Lock Box Operations-Zone 1127, PO Box 504339,  The  Lakes,  NV,  88905-4339. Postal activities overseas that mail their money order report by Express Mail will enter the Express Mail number in this block. Block 6:  Enter the date of the report:  Day/Month/Year. Example:  15 Jun 00. After completing the heading, next is the body of the report.  This area is made up of three sections: Section I—Money Orders Issued Using  the  information  from  the  money  order business tape (see figure 8-27), you will complete the blocks of Section I (see figure 8-29) as follows: Block  7:   Enter  the  serial  number  of  the  first  money order used in the From line (First 10 digits only), then enter the serial number of the last money order used in the Thru line (First 10 digits only). Block 8:   Enter the quantity of money orders USED, SPOILED,  and  ISSUED  on  the  appropriate  line. Subtract the first money order used from the last money order used and add one; this will be the number used. 8-42 1 4 5 6 2 3 PCf0828 Figure 8-28.—An example of a completed heading of PS Form 6019.

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