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Figure 8-3.—An example of a PS Form 17, Stamp Requisition.
Then,  determine  which  denominations  are  in  lowest supply. When you determine the quantities to be ordered, remember  that  most  of  the  stamps  you  handle  are issued in sheets of 20, 50, or 100. In all cases adjust the amount  of  the  requisition,  whenever  possible,  to permit ordering stamps in at least full sheets.   When requisitioning stamps, refer to the DMM or the Postal Bulletin for proper denominations and quantity. STAMP REQUISITIONS Learning  Objective: Recognize   the procedures for completing stamp requisitions. Requisitions  are  prepared  and  submitted  on  PS Form  17  in  an  original  and  three  copies  that  will contain the following information: Block 1: The requisition number (beginning at the fiscal year [Oct 1]), the check number and the amount of the check. Block 2:  Your command’s complete mailing address. Block 3:  An impression of the APDS.  The APDS must NOT be photocopied. Block 4:  The COPE or other submitter’s signature.  Do NOT photocopy signature. To verify the requisition, the reserve custodian initials here. Block 5:  Left blank unless returning stamps. Block 6:  Left blank unless returning stamps. Block 7:  Check appropriate block.  NOTE: if returning damaged  or  old  stock  and  ordering  new  stamps,  you should use two separate requisitions. Block  8:   Information  concerning  the  stamps  you  are ordering or returning in the appropriate columns. Block 9: This block is left blank unless returning stamps. Block 10:  The total amount of stamps ordered. Block 11:   Signature of the reserve custodian and the date when the stamp requisition was received. Block 12:  Signature of the COPE and the date when the stamp requisition was received. After you have completed the requisition, always recheck  to  make  certain  that  the  entries  are  aligned, that  the  multiplication  is  correct,  and  that  the  values have been correctly totaled. You should also verify that the  U.S.  Treasury  check  or  no-fee  money  order(s) contain  the  appropriate  dollar  value  and  are  made payable to the Postmaster San Francisco (Postmaster New  York  when  ordering  from  PFOs  located  in Bahrain,  Sigonella,  IT,  Rota,  SP,  or  London  UK). Always  prepare  the  remittance  for  dispatch  in  the presence  of  a  witness.   Ask  the  witness  to  check  all entries before signing the requisition. With the witness still present, enclose the original and one copy of the PS Form 17 and the check or no-fee money order in a USPS indicia envelope, seal it, and send via First-Class mail.  NOTE, when ordering from the PFO located in Rota, SP, send remittance via Registered or Certified mail. Attach the mailing receipt to the MPO file copy. Distribution of PS Form 17: Original and copy 1 to source of supply Copy 2 to MPO file Copy 3 to reserve custodian’s file RECEIPT OF STOCK Learning  Objective: Recall  procedures  to follow when receiving stamp requisitions. The  NPFO  or  PFO  who  fills  the  requisition  will return the duplicate copy and postage stamp stock by registered mail to your MPO.  As soon as possible after receipt,  the  COPE  must  deliver  the  requisition UNOPENED  to  the  reserve  custodian.    The  reserve custodian must sign for the incoming requisition on PS Form 3883.  The COPE and the reserve custodian must open the requisition.  Care must be taken that postage stock is not discarded with the wrappings.   After the reserve  custodian  has  received  all  the  items  and  the COPE has witnessed the receipt, the COPE compares the amount listed on the duplicate copy of PS Form 17 with  the  retained  copy  of  the  requisition  in  the  post office files, and makes required changes, if any. If found to be correct, the reserve custodian signs and dates block 11 and the COPE signs and dates block 12. After  verification  and  completion  of  the  above entries on the duplicate PS Form 17, file in the MPO files for 2 years, and destroy the reserve custodian and MPO file copies of the form. The  next  step  is  to  record  receipt  of  the  stamp stock. PS  Form  3295,  Daily  Record  of  Stamps, Stamped Paper, and Nonpostal Stamps on Hand (see figure  8-4)  is  used  for  this  purpose.   To  maintain  an accurate inventory of the main stock, a separate form is 8-9

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