their purpose or are given the same classification and
outlines the physical security standards and
safeguarding in the same manner as the classified
requirements that serve as a uniform guide for
material produced from them. After the upper and
determining the type and degree of protection for
lower sections of a fabric typewriter ribbon have been
classified material. These standards and requirements
cycled through the typewriter at least five times, the
are designed to provide for flexibility as well as
ribbon may be treated as unclassified.
adequacy in the physical security program.
The addressee opens classified material, upon
Keys for padlocks used to protect classified
receipt, or the persons specifically authorized by the
material must be given the same protection as the
addressee in writing to open material of the grade
material they protect. It is essential that combinations
involved. If for any reason a space must be vacated
are known or keys are accessible only to those persons
during working hours, any classified material therein
whose official duties demand access to the container
must be stowed according to stowage instructions for
involved. The combination or key to the security
the classification involved.
container must be changed at the time received, at the
Care After Working Hours
time any person having knowledge of it transfers from
the organizational unit, at anytime there is a reason to
A system of security checks at the close of each
believe it has been compromised, or in any case not
working day must be instituted to make sure classified
less than every 12 months. That lock must of the same
material held by a command is properly protected.
classification as the material in the container secure
Custodians of classified material are required to make
any document showing the combination to a lock.
a n i n s p e c t i o n t h a t g u a r a n t e e s t h e f o l l ow i n g
Records of combinations must be sealed in an
precautions have been fulfilled:
envelope and kept by the security manager, duty
1. A l l c l a s s i fi e d m a t e r i a l i s s t ow e d i n t h e
o ffi c e r, o r o t h e r p e r s o n n e l d e s i g n a t e d b y t h e
prescribed manner.
commanding officer.
2. Burn bags are properly stowed or destroyed.
When combination numbers are selected,
3. Classified shorthand notes, carbon paper,
multiples of 5 (ascending or descending) or personal
typewriter ribbons, rough drafts, and similar papers are
data such as birth dates and social security numbers
properly stowed or destroyed. As a matter of routine
should not be used.
during the day, such items must be placed in burn bags
immediately after they have served their purpose.
RECORDS DISPOSAL
4. Identification of the individual responsible for
An SK should be able to determine what records
the contents of each container of classified material
should be held in the files for a period of time or what
must be readily available. The individual so identified is
records should be destroyed or transferred for
contacted in the event a container of classified material
is found open and unattended.
preservation.
Record disposal techniques must keep pace with
CARE OF WORKING SPACES
increased production and dissemination techniques.
Temporary records must be identified, scheduled, and
The necessary safeguards must be afforded to
regularly destroyed, and permanent records must be
buildings and areas in which classified information is
kept. Precautions must also be taken to minimize any
identified and marked for preservation. The United
danger or inadvertent disclosure of classified material
States Criminal Code (appendix B) provides for fines
in conversation. You must not discuss classified
and penalties including imprisonment for unlawful
information in public places.
and willful destruction or removal of government
records. SECNAVINST 5510.36
STOWAGE PROCEDURES
provides for the destruction of classified matter. This
and other regulations for safeguarding security
Classified material must bestowed in the manner
information must be followed at all times in applying
prescribed in chapter 5 of the Department of the Navy
the provisions outlined in the Navy and Marine Corps
I n f o r m a t i o n a n d Pe r s o n n e l S e c u r i t y P ro g ra m
Records Disposition Manual, SECNAVINST 5212.5.
Regulation, SECNAVINST 5510.36. This publication
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