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FICHE NO. 4—ORDERS
FICHE NO. 5—PRIVILEGED INFORMA-
TION
1. Adverse information
2. Statements of the officer in reply to adverse
information
3. Extracts from the findings and recom-
mendations of courts and boards
concerning the officer
FICHE NO. 6—ENLISTED RECORD
1. Prepared only for officers who have served
as enlisted members for 2 years or more.
Enlisted documents for officers who
completed less than 2 years of enlisted
service are distributed in the appropriate
subject matter field on fiche 1 through 5.
2. A fiche number 6 is not prepared during the
conversion process for temporary officers
who held concurrent enlisted status.
The official officer microfiche record, which is
presented to selection boards, consists of fiche
numbers 1, 2, and 5 for active-duty officers and fiche
numbers 1, 2, 4, and 5 for officers in the inactive
Reserve and Training and Administration of Reserves
(TAR) Program.
MATERIAL IN YOUR RECORD
Any matter, such as that described in fiche 1
through 6, that is rightfully placed in the official
record of an officer may not be removed except by
special authorization of the Secretary of the Navy.
Each day of your service career you are building up
material for your record, which, when properly
entered, is there to stay.
Once submitted to the BUPERS, an official
document becomes the property of the Navy
Department and is not subject to change or removal,
except by authorization of the Secretary of the Navy.
A document, for example, a fitness report, may be
amended or supplemented by correspondence
forwarded via official channels. In such cases the
forwarding correspondence will be made a part of the
document being amended or supplemented.
An
exception to the above concerns information relating
to an officer’s desire to resign. If that officer should
change plans and decide not to resign, any
correspondence relating to the resignation will be
removed from the record at the officer’s request.
The Chief of Naval Personnel reviews your
record when any change in your status is
4-2
Fiche 4
Fiche 5
Fiche 6
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