Click Here to
Order this information in Print

Click Here to
Order this information on CD-ROM

Click Here to
Download this information in PDF Format


Click here to make your Home Page

Page Title: Exchange-for-Cash Checks
Back | Up | Next

Click here for a printable version




Information Categories
.... Administration
Food and Cooking
Nuclear Fundamentals
  Educational CD-ROM's
Printed Manuals
Downloadable Books



unusable, dual negotiations can cause charges against a DO’s account that can take years to clear. The problems that can arise from dual negotiations are one of the be best arguments for DOs to promote Direct Deposit  through  electronic  funds  transfer.  However,  if a  recertified  check  must  be  issued,  all  disbursing personnel involved in this process are advised to follow the  detailed  instructions  in  the  DODFMR,  Volume  5, and—at   a   minimum—to   take   the   following precautions: Make certain the individual payee was issued the original check under your DSSN. Determine the eligibility for that individual to receive an immediate replacement check. To do this, you must determine the circumstances of the request, the financial hardships caused to the individual, and the likelihood   of   making   a   collection   should   a   dual negotiation  occur. Have  the  claimant  fill  out  a  statement  of nonreceipt ensuring that he or she is aware of the penalties that could arise from cashing both the original and  the  recertified  checks. Prepare  and  submit  the  applicable  Unavailable Check Cancellation, SF 1184. Maintain all applicable data in the Recertified Check  Register,  including  the  payee,  amount,  number and date of the original check; the number and date of the  recertified  check;  the  number  and  date  of  the original voucher; and all related SF 1184 information. As  a  senior  DK,  you  should  be  aware  that unavailable  check  cancellations  and  recertified  checks can  always  provide  opportunities  for  problems.  By taking the preceding precautions, you can do your part to help control some of the potential nightmares that can so readily occur in these types of disbursing operations. EXCHANGE-FOR-CASH CHECKS As  a  senior  DK,  you  will  also  be  expected  to understand some common procedures for preparing exchange-for-cash checks. The official guidelines for these procedures are set forth in the DODFMR, Volume 5. There  are  two  kinds  of  exchange-for-cash  checks: (1)   exchange-for-cash   remittances   and   (2) exchange-for-cash   disbursements.   These   two operations are similar because in both cases the DO will exchange a check for cash. The similarity ends here, however,  because  these  two  disbursing  operations  are done for totally different reasons. EXCHANGE-FOR-CASH  REMITTANCES An exchangefor-tush  remittance  check  is  basically the selling of a check drawn on a DO’s account for an authorized purpose. It is just like buying a money order, except there is no charge. Authorized  Purposes  and  Conditions Basically,  DOD  DOs  are  authorized  to  issue exchange-for-cash  remittance  checks  for  the  following purposes and to the following authorized individuals: To cover a government obligation based on a specified,  official  purpose. As payments to authorized members of the U.S. Armed  Forces. As payments to authorized civilian employees of the U.S. Government who are U.S. citizens. As payments to authorized U.S. military retirees. (This  authorization  is  contingent  upon  the  requirement that the theater commander has already determined that provision of these services is not prohibited by the status of forces agreement (SOFA) of the country involved and that adequate facilities are not otherwise available.) To  cover  obligations  associated  with hospitalized veterans of the U.S. Armed Forces. As payments to contractors and their employees engaged in U.S. Government projects, provided that the contractors are U.S. firms and the employees are U.S. citizens. As payments to U.S. citizens who are employees of authorized nongovernment agencies, such as the National Science Foundation, operating in conjunction with U.S. Government agencies. To  cover  evacuation  expenses  for  dependents  of all the persons described above who are ordered to a safehaven post because of an emergency evacuation. To  help  you  with  the  interpretation  of  these authorized purposes, let’s take a closer look at some of these  categories. OFFICIAL  PURPOSES.—  Exchange-for-cash remittances  for  official  purposes  can  include  the following  areas: 4-19

Privacy Statement - Press Release - Copyright Information. - Contact Us - Support Integrated Publishing

Integrated Publishing, Inc. - A (SDVOSB) Service Disabled Veteran Owned Small Business