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Payees who have previously negotiated both the
original check and the recertified check that was issued
to replace it
Payees who have received more than three
recertified check payments in the past 6 months or have
received more than four recertified check payments in
a 12-month period
Payees who report nonreceipt of a recertified
check
Payees requesting replacement of other than a
recently issued original check
Payees other than a deputy, agent, or cashier
requesting replacement of an exchange-for-cash check
ISSUES WHEN THE DEPARTMENT OF THE
TREASURY STATUS IS PAID.— Occasionally, a
payee may have a valid claim against the U.S.
Government even when the U.S. Treasury has
determined that the original check was paid. The
following two examples are situations in which the DO
would be authorized to issue a recertified check to a
payee even when the Treasury status of the original
check is reported as paid:
The DO has received a photocopy of the original
check; the payee is claiming the endorsement signature
is a forgery; and the payee has completed an FMS Form
1133, Claim Against the United States for the Proceeds
of a Government Check, for the DO’s submission to the
U.S. Treasury.
The payee has made a formal complaint that the
endorsement on the original check was obtained under
duress.
ISSUES FOLLOWING RECEIPT OF A
CLAIMS DISPOSITION NOTICE.— A payee is
ultimately entitled to a recertified check when the DO
receives a Claims Disposition Notice, TFS Form 3859.
Generally, the TFS 3859 is used to advise the DO and
the payee of the results of the Treasury’s investigation
concerning the unavailable check. The payee would be
entitled to a recertified check under the following
conditions:
The Department of the Treasury has determined
that the endorsement on the original check was forged
and is in the process of collecting through the banking
system (bank reclamation), refund pending
The Department of the Treasury has determined
that the payee is entitled to the proceeds of the check
(the endorsement on the original check was forged but
the period for bank reclamation has expired), settlement
authorized
Recertified Check Register
A disbursing office must provide the necessary
controls and cross-references over unavailable check
cancellations. The DD Form 2662, Recertified Check
Register, is used for this purpose. As shown by figure
4-7, the DD 2662 contains identifying information
about the recertified payment check, payee claims, and
collection information. It also contains the required
information to identify the original check serial number,
date, amount, payee, and status of the check as provided
by Treasury.
ACCOUNTING FOR RECERTIFIED
CHECKS THROUGH ACCOUNT
17F3880
All charges for recertified checks issued to replace
canceled unavailable original checks and credits to
restore funds for canceled checks to which payees are
not entitled are cleared through Unavailable Check
Cancellations and Overpayments, Suspense, 17F3880.
This account is restricted to recertified check
transactions and will not be used for any other purpose.
Vouchers Used for Account 17F3880
All DOs are required to voucher disbursement and
collection transactions affecting account 17F3880. For
a disbursement, a DO would use a Public Voucher for
Purchases and Services Other Than Personal, DD Form
1034. For a collection, a DO would use a Cash
Collection Voucher, DD Form 1131.
Control, Review, and Reporting of
Balances in Account 17F3880
Account 17F3880 is a clearing account. Each DO
must take aggressive action to clear the charges and
credits entered in the account as quickly as possible.
This means the balance must be returned to zero as
rapidly as possible.
The disbursing office is required to maintain a
record of all charges or credits that make up the
cumulative balance of this account. To ensure timely
action, the DO or primary deputy will personally review
the account balance at least monthly to verify that all
necessary actions are being taken to clear the balances.
In addition, the DO will certify the balance of this
account semiannually to DFAS-CL.
4-17
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