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Figure 4-2.-Sample DD Form 2661, Spoiled/Control Check Record.
The typed name, title, grade or rank, and
signature of the DO and at least one witness
When blocks of checks are destroyed, the
beginning and ending serial numbers of the block may
be shown on the certificate. When individual checks
are destroyed, the checks must be listed in numerical
sequence on the certificate. An example of a Certificate
of Destruction is shown in figure 4-3.
Control Checks
As mentioned previously, a check that is classified
as spoiled must be replaced by a control check.
Remember, a control check will not have a preprinted
serial number in its upper right corner. Instead, a
control check will have a preprinted control number
centered at its bottom edge. A control check will also
have pre-encoded MICR data consisting of the symbol
number and bank transit number along the lower left
edge of the check. A control check that is misprinted
or mutilated during the issue process may also be treated
as a spoiled check and replaced by another control
check.
RESTRICTIONS.— A disbursing office shall not
issue a control check if any one of the following
conditions should exist in regard to the original check:
It was issued under a different symbol than the
one used by that specific disbursing office. (In
this case, the payee should be referred to the
disbursing office that issued the original check.)
It is more than 1 year old.
It was issued to a different payee.
It was issued in a different amount.
It is not available or positively identifiable.
It appears that either the payee or another person
has altered or attempted to alter the check.
4-7
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