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Page Title: Examination Ordering Instructions
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tenant  commands  and/or  departments  should  review the list, annotate who is recommended and which test they will be taking, and return a completed list to the ESO.  The departments recommending the candidates should verify their eligibility. The  command  should  set  a  deadline  for  the completion of all requirements before the examination date. The deadline is usually 4 weeks before the first day of  the  month  in  which  the  examination  will  be administered. This allows prospective candidates time to plan for completion of   requirements such as training courses and performance tests.  Though candidates must meet  eligibility  requirements  by  the  deadline, examinations may be ordered for prospective candidates who have not completed all eligibility requirements. The  recommendation  lists  should  be  filed  for future  reference  and  for  verification  purposes. Departments  should  then  be  notified  of  ineligible personnel and reason the members are ineligible. Although candidates for senior and master chief petty  officer  are  no  longer  required  to  take  the advancement  examination,  they  must  meet  all eligibility  requirements.  These  eligibility  require- ments include the recommendation of the CO. Q3.   When  should  commands  set  deadlines  for  the completion  of  all  requirements  before  the examination date? PREPARATION OF NAVYWIDE ADVANCEMENT EXAMINATIONS NETPDTC,  Pensacola,  Florida,  prepares  all Navywide advancement examinations.  Subject matter experts  (SMEs)  in  the  top  three  enlisted  paygrades (E-7/8/9) develop advancement-in-rate examinations for E-4 through E-7. Rating questions are supported by occupational  standards  (OCCSTDs)  and  military requirement  questions  are  supported  by  naval standards  (NAVSTDs).   Both  types  of  questions  are also  supported  by  references  listed  in  a  rating’s Bibliography for Advancement-in-Rate Study (BIB). Q4.   What   command   prepares   all   Navywide advancement examinations? EXAMINATION ORDERING INSTRUCTIONS NETPDTC  ships  examinations  only  to  those activities listed with unit identification codes (UICs) in the Comptroller Manual, Volume 2, and with mailing addresses listed in the Standard Navy Distribution List, Parts 1 and 2.   For proper and timely distribution of examinations, NETPDTC maintains both the UIC and the address of the activity in an automated address file. Commands such as PSDs that maintain service records for  other  activities  normally  order  examinations  for those  activities.    Parent  activities  (PSDs  and  major commands) should verify all of the information listed on  the  verification  sheet,  distributed  annually  to  all commands.     Activities  should  then  submit  the NETPDTC  Automated  Mailing  Address  Input, NETPDTC  Form  1400/1,  shown  in  figure  6-1. Although the verification sheet may correctly list all UICs, commands should submit a report to NETPDTC to verify that the listing is correct.  This report allows NETPDTC to account for all activities. NETPDTC  (N321)  forwards  the  initial  results from  the  previous  examination  cycle  along  with  an ordering  letter  for  the  next  examination  cycle.   The letter provides ordering information and includes an enclosure needed to order examinations for the next examination cycle. The enclosure lists examinations available for the next examination cycle.  Commands not  in  receipt  of  examination  results  should  request ordering instructions from NETPDTC (N321) at least 3 months before the scheduled examination date of the next examination cycle. The  Advancement  Manual  contains  detailed i n s t r u c t i o n s f o r o r d e r i n g a d va n c e m e n t examinations.  The preferred method for ordering examinations is via the Internet at:  (Only  Internet Explorer 4.0 or higher may be used.  Additionally, do not use www in front of the web address.)  A password must be obtained before accessing the exam order web page.   To  obtain  a  password,  e-mail  the  request  to:     If   your command  does  not  have  Internet  capability,  the second method to order exams is via naval message. Procedures and format for ordering examinations by message  are  available  in  the  Advancement  Manual. Always enter ratings in alphabetical order. The ESO may be required to determine the number of  examinations  to  order  for  the  command.     To determine  the  number,  the  ESO  should  review  the recommendation  lists  and  determine  the  number  of eligible  candidates,  including  those  E-7  candidates taking  the  test  for  Limited  Duty  Officer  (LDO) application only.   Verify the prospective gains list of the  command’s  Enlisted  Distribution  Verification Report  (EDVR),  identifying  new  future  gain personnel.   DO NOT ORDER EXAMINATIONS IN EXCESS OF EXPECTED REQUIREMENTS. 6-2

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