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examinations must contain valid justification based on
the following criteria:
The candidate concerned must have been
recommended for advancement and eligible to
take the regularly scheduled examination.
The candidate’s absence from the regularly
scheduled examination must have been through
no fault of his or her own. In general, the absence
should be the result of one of the following
circumstances:
—Emergency leave (normally annual leave or
PCS leave is not adequate justification unless
extenuating circumstances are involved).
When a candidate is on emergency leave on
the exam administration date, a substitute
examination should be ordered on that date.
—Sick in quarters (SIQ) or hospitalization. A
statement by a medical officer must verify that
taking the regularly scheduled examination
would have been harmful to the candidate’s
health.
—Operational commitment. The commitment
must be of such a nature that a short delay in
the administration of the regular examination
series was not feasible.
The command’s inability to determine a
candidate’s exact date of return to the command should
not prevent the ordering of a substitute examination
before or within a day or two after the regularly
scheduled advancement examination. The substitute
examination should be administered as soon as
possible after the candidate’s return.
Requests for Substitute Examinations
Requests for substitute examinations often result
from administrative errors or poor administrative
planning on the part of individual commands.
Therefore, commands are urged to anticipate
requirements for substitute examinations, when
possible, before the regular examination dates. The
need for a substitute examination can normally be
determined before or within a day or two after the
scheduled Navywide advancement examination.
Substitute examinations should be ordered by
message only.
Requests should list the required
examinations alphabetically by rating and give
justification in each case.
Enclosure (1) to the
NETPDTC ordering letter lists all available
examinations. Requests for substitute examinations
must info the command’s immediate superior and
COMNAVPERSCOM.
NETPDTC is the approving authority for all
substitute examinations. Refer to the Advancement
Manual and the respective NAVADMIN message for
deadline dates for ordering substitute examinations.
Requests for substitute examinations will be
disapproved if submitted after the respective deadline.
Requests must contain both the circumstances
precluding the candidate’s regular participation and
reasons for non-compliance. Requests are considered
on individual merit.
COMNAVPERSCOM
(PERS-852/862) will act on questionable cases. In
cases of denial, instruct members to participate in the
next advancement cycle and, if a selectee, petition the
Board for Correction of Naval Records (BCNR) for
possible backdating of the prospective effective date.
Administration of Substitute Examinations
Substitute examinations should be administered
and the answer sheets returned to NETPDTC as soon
as possible.
The procedures for accountability,
administration, and processing of substitute
examinations are the same as those for regular
Navywide advancement examinations.
The
Advancement Manual outlines these procedures.
Refer to the Advancement Manual and respective
NAVADMIN message for administration deadlines.
Q18. What command is the approving authority for all
Navy substitute advancement examinations?
ESO Exam Calendar
Table 6-2 (Active and TAR) and 6-3 (Reserves)
provide a list of when each of the activities or events
discussed in this chapter should be accomplished.
These calendars should be used as guidance only. The
Advancement Manual and the NAVADMIN for each
examination cycle will provide the most current
information. These calendars are also available on
NETPDTC’s Advancement web site under the Exams
& Tests button.
SUMMARY
Navywide advancement examinations are like
stepping stones to every enlisted member in the Navy.
Members normally must successfully compete in each
examination, from petty officer third class to chief
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