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Figure 2-7.—Sign-out list.
should make a list of these lost or damaged books,
indicating where replacement books may be obtained
and whether these replacement books will be funded by
JAG or out of command funds. Once this has been done,
you should provide this information to your immediate
supervisor who will then inform the appropriate indi-
vidual in your office, usually the head of the office, and
a determination will be made about the replacement of
these lost or damaged books. If it is determined that the
lost or damaged books are to be replaced, then a request
for replacement will be prepared by your office and sent
to the appropriate activity for the purchase of the re-
placement books.
In the case of new materials, you will probably be
asked to check where and how this material can be
obtained and whether or not the purchase of such
material is funded by JAG or from local command
funds. The information about this new material will
then be sent through your immediate supervisor to the
appropriate individual in your office, again this is
usually the head of your office, where a determination
will be made as to whether or not this material is needed
for use in the library. If it is decided that this material is
needed, then your office will prepare an appropriate
request for the material. For materials funded by JAG,
a letter request will be prepared by your office with an
explanation as to why this material is needed for use in
your office library, and the request is then sent to the
appropriate office in JAG where a final determination
will be made on the purchase of this material. For
materials that are to be purchased through the use of
command funds, your office should prepare the appro-
priate request forms and send them to the office within
the command that handles such purchases.
Reports
As discussed earlier in this chapter, the Head, Field
Library section in OJAG prepares and sends out an
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