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Page Title: Preparation Instructions
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substantial rights were otherwise materially prejudiced, appropriate  corrective  action  must  be  taken.  The  test  of the sufficiency of a specification is not whether it could have been made more definite and certain, but whether the  facts  alleged  and  reasonably  implied  set  forth  the offense  sought  to  be  charged  with  sufficient  clarity  to apprise the accused of what he or she must defend himself  or  herself  against.  Whether  the  record  is sufficient  to  enable  the  accused  to  avoid  a  second prosecution  for  the  same  offense  must  also  be considered  in  applying  this  test. Preparation Instructions The preparation of the charge sheet is a matter for the  regulations  of  the  secretary  of  a  department; however, certain rules and considerations have been adopted  to  make  sure  there  is  consistency  in  the preparation  of  the  charge  sheet.  In  typing  the  charge sheet  use  initial  caps. Let  us  take  a  look  at  the block-by-block  preparation  instructions: Block  1:  Name  of  Accused—Type  the  accused’s last name, first name, and middle initial. Block  2:  SSN—Verify  the  accused’s  SSN  from  his or her enlistment contract and type in as verified. Block  3:  Grade  or  Rank—Abbreviate  the  grade  or rank of the accused; for example, SN, YN3, BM2, PFC, ENS, or LT. Block   4: Paygrade—Indicate   the   accused’s paygrade by either an O or E level; for example, E-3, E-4, E-7, O-2, or O-4. Block   5: Unit  or  Organization—Type  the organization  to  which  the  accused  is  assigned  for strength accountability. For example, for ships use the name of ship and hull number, USS Midway (CV 41); for  shore  activities  use  the  name  of  activity  and geographical  location,  U.S.  Naval  Support  Activity, Naples, Italy; or Fighter Squadron One Zero One, Naval Air  Station,  Oceana,  Virginia  Beach,  Virginia. Block  6:  Current  Service—Verify  these  entries from the accused’s enlistment contract(s). a.  Initial  Date—Example:  1  April  19CY. b.  Term—Example: 3  years,  4  years,  or Indefinite. Block 7: Pay Per Month—Verify this amount with the disbursing or finance office. a.   Basic—Dollar   amount. Example: $1,297.00. b.   Sea/Foreign   Duty—Dollar   amount. Example: $100.00. (If there is no sea or foreign duty pay, then type in the word None.) c. Total—Add up the pay per month and the sea/foreign  duty  pay  and  enter  the  dollar  amount. Example: $1,397.00. Block 8: Nature of Restraint of Accused—Use one of the following terms:    Restriction, Confinement, or None, whichever  is  applicable. Block  9:  Date(s)  Imposed—Show  the  inclusive dates of any restraint, including the beginning and ending dates. Example: 1-2 August 19CY or 1 May -7 June 19CY. If the accused is still in restraint on the date you are preparing the charge sheet, show only the date that the restraint began. If the accused is released from restraint status after the charge sheet is typed and before the date of trial, the trial counsel (TC) will amend the entry as appropriate and initial it. According to the decision rendered in United States v. Allen, 17 M.J. 126 (1984), periods of legal pretrial confinement are given a day-for-day credit against any confinement  awarded  at  trial.  Additionally,  periods  of illegal  pretrial  confinement  or  restriction  that  is considered  by  the  military  judge  to  be  equal  to confinement will be given an additional day-for-day credit. You  may  also  list  confinement  by  civilian authorities. However, it must be related to, or as a result of, the current charges listed on the charge sheet. Block 10: Charges and Specifications-Use block 10 for stating the charges and specifications alleged against  the  accused. Prepare   the   charges   and specifications according to part IV, MCM. Block   11a:   Name   of   Accuser—Type   in   the accuser’s last name, first name, and middle initial. Block  11b:  Grade-List  the  grade  or  rate  of  the accuser. Example: CAPT, ENS, LTJG, LNC, or YN1. You may spell out the grade if room allows. Block 11c: Organization of Accuser—Type in the activity of the accuser. Example: U.S. Naval Support Activity,  Naples,  Italy. Block  11d  and  e:  Signature  of  Accuser/Date—The accuser will sign and date this entry after swearing to the  charges  and  specifications.  The  accuser  must  sign all copies of the charge sheet in the presence of the officer  who  administers  the  oath.  The  accuser,  by signing the charge sheet, “prefers” the charges. Any person subject to the Code may prefer charges. 6-5

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