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Figure 13-7.-Explanation of the Sale of General Mess Meals, NAVSUP Form 1046.
which the meals were sold. Individuals concerned
Manual, SECNAVINST 5212.5. See also appendix B of
should make payment before detachment. The FSO
furnishes a receipt for the cash paid. The Cash Receipt
Certificate, NAVCOMPT Form 2114, maybe used as a
receipt form. This is done by marking out the line “for
which I hold myself accountable to the Treasurer of the
United States of America.”
Deposit of Funds.– When practical, finds in excess
of the change fund should be deposited daily with the
disbursing officer. When impractical to make daily
deposits, the cash should be deposited at least twice
weekly. Any exceptions to this must be authorized by
the Naval Supply Systems Command. When it is
it should be retained in the collection agent’s personal
custody or turned in to the FSO.
Accountability File
The FSO must maintain files of accounting records
and substantiating documents required for audit of
subsistence, supply, and GM operations. Records and
documents must be retained and disposed of according
to Navy and Marine Corps Records Disposition
the NAVSUP P-486, volume 1.
RESPONSIBILITY.– The accountability file must
be established by the FSO on the first day of the
accounting period.
SECURITY.– The accountability file must be kept
under lock and key by the accountable officer to
maintain security of all accountable transactions and
substantiating accountable documents.
At the end of the quarter, the documents in this file
become the ship’s retained returns for the period, except
the rough inventory. The rough inventory should be
impractical for the collection agent to deposit cash daily,
retained in the accountability file until the next rough
inventory is made.
SANITATION
Sanitation was discussed in detail in chapter 1. This
chapter addresses sanitation from the management
position.
The FSO is held
foodborne illness that
directly responsible for any
may result from improper or
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