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Ashore activities obtain ration credit information on
meals sold and meals fed–rations-in-kind from the
Subtotal line of the Recapitulation of Meal Record,
NAVSUP Form 1292.
Afloat activities enter the actual number of meals
sold whether in port or at sea. These figures are obtained
either from the Cash Meal Payment Book DD Form
1544, or the Sale of General Mess Meals, NAVSUP
Form 1046. Meals fed rations-in-kind while at sea will
be the same as the number of rations allowed daily. The
actual head count numbers for each applicable meal will
be used to reflect the number of meals fed
rations-in-kind.
The following information describes the procedures
all GMs must use to complete columns (2) through (19)
on the NAVSUP Form 338 (fig. 12-10):
l Columns (2) through (5). Enter the actual number
of meals sold in the applicable column. Other meals,
such as brunches, will be shown in the column
applicable to directions that are provided in the most
current NAVSUPINST 4061.9.
l Column(6). Multiply columns (2) through (5) by
the applicable ration credit conversion factors for each
meal. This conversion factor is shown at the top of each
column. Carry the resulting figure out to two decimal
places, then add the results and enter the total in column
(6); for example:
Breakfast
6 x .20 = 1.20
Lunch
15 x .40 = 6.00
Dinner
7 x .40 = 2.80
Total
$10.00
l Column (11). Multiply rations-in-kind amounts
in columns (7) through (10) by applicable ration credit
conversion factors and then total these results; for
example:
Breakfast
35 x .20 = 7.00
Lunch
150 x .40 = 60.00
Dinner
143 x .40= 57,20
Total
$124.20
. Column (12). Add the figure in column (6) to
the figure in column (11). Then enter the results,
rounded to the nearest whole number, in column (12).
For example, 10.00 + 124.20= 134.20 is rounded off to
134.
l Column (13). Add the figure in column (12) to
the preceding day’s entry in column (13). Then post the
result in the current day’s Cumulative Total column (13).
l Column (14). The monetary allowance per
person (MAPP) is the amount of the basic daily food
allowance (BDFA) and any supplemental or special
allowance (SA). Multiply the number of rations in
column (12) by the monetary allowance per person.
Then post the result in column (14) as that day’s total
monetary allowance; for example:
BDFA
4.75
SA
+ 0.50
MAPP
= 5.25
x 134 (rations-in-kind/cash sales daily
total)
= $703.50 (that day’s total monetary
allowance)
l Column (15). Add the figure in column (14) to
the preceding day’s entry in column (15). Then post the
result in the current day’s column Cumulative Total (15).
. Column (16). Total cost of rations for the day
from the day’s issues to the GM, less bakery products
sold. Enter the resulting total in column (16).
. Column (17). Add the figure in column (16) to
the preceding day’s entry in column (17). Then post the
result in the current day’s column Cumulative Total (17).
. Column (18). Divide column (16) by column
(12). Then post the result in column (18).
. Column (19). Subtract the figure in column (17)
from the figure in column (15). Then post the result in
column (19).
Posting over- and underissues is described next. The
over or under dollar value is the difference between
cumulative food cost and cumulative monetary
allowance. Column (17) is the cumulative food cost and
column (15) is the cumulative monetary allowance.
When the figure in column (15) is the greater, an
underissue condition exists. This difference is posted in
blue or black ink as a plus (+) sign in column (19).
When the figure in column (17) is the greater, an
overissue condition exists. This difference is posted in
column (19) in either red ink preceded by a minus (-)
sign or in blue or black ink enclosed in parentheses.
12-16
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