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TRIP LOG.– Each driver is required to record in
section A his or her name, mileage out, time of
departure, major destination, mileage in, and time of
return at the end of the workday or as drivers change.
The driver will sign each entry. Initials, rubber
stamps, printed names, or single signatures diagonally
or vertically across several entries are not acceptable.
MONTHLY RECAP AND CERTIFICA-
TION.– Section B is the monthly recap of miles driven
and scheduled maintenance. This section is tilled out
by RINCs for station vehicles or by ZSs for their
assigned vehicles. Section C is used to document all
credit card purchases.
This section is filled in as
purchases occur.
At the bottom of this section the
responsible RINC or ZS certifies that the vehicle has
been operated only for official business, that all costs
are proper, and that the safety inspection, section D,
has been performed.
SAFETY INSPECTION.– Section D contains a
safety inspection checklist, a remarks section, and an
operator’s checklist.
The safety inspection will be
performed monthly.
The operator’s checklist gives
requirements for items to be checked before, during,
and after each operation of the vehicle, weekly
accomplishments, and items to be checked at each
refueling of the vehicle.
DOMICILE-TO-DUTY
The Department of the Navy policy is to use
government transportation for official use only,
allowing use between residences and places of duty
only in those situations where the individual
concerned has an assignment or official obligation
away from his or her regular duty station that requires
him or her to proceed directly to the place of
assignment or obligation without reporting first to his
or her regular duty station, or to return from such
place of assignment or obligation after normal
working hours.
Domicile-to-Duty Limitation
Domicile-to-duty mileage is limited to less than 1
percent of the total monthly mileage driven for each
government vehicle assigned.
Eligible Personnel
Domicile-to-duty use of a government vehicle can
only be authorized for those personnel engaged in
field work away from their regular duty station.
Recruiters personally engaged in production recruiting
are eligible. Domicile-to-duty use is not authorized
for any enlisted or officer personnel whose primary
responsibility is supervisory except in the following
circumstances: Field production supervisors, CRs, and
ZSs can use domicile-to-duty when and only when
engaged in field work directly related to production or
goal attainment. Production or goal attainment refers
to civic lectures, high school and college visits, fairs
and exhibits, applicant home visits with production
recruiters, or similar evolutions.
Authority
Domicile-to-duty use of a government vehicle
must be approved in advance of each separate instance
by a responsible official appointed by the CO.
Responsible officials include RINCs, ZSs, and CRs.
Individuals may not approve their own use of a
vehicle for domicile-to-duty.
No individual is
authorized blanket permission for domicile-to-duty use
of a government vehicle. Under no circumstances
may domicile-to-duty use be authorized for
convenience or because of a lack of secure parking for
a vehicle.
Domicile-to-Duty Log
A Domicile-to-Duty Log, NAVCRUIT Form
11240/2, shown in figure 4-2, is maintained by each
approving official to record the nature, dates, and time
each domicile-to-duty use is permitted. Individuals
authorized domicile-to-duty should record the use in
the vehicle use log and report the mileage to the
approving official no later than the next working day.
The mileage to be recorded in the domicile-to-duty
log is as follows:
l Mileage out – The number of miles from the
recruiter’s office to his or her domicile
l Mileage in – The number of miles from the
recruiter’s domicile to the recruiter’s office
This log should be reviewed and annotated by the
next senior in the chain of command or the XO and
forwarded along with the vehicle logs to the vehicle
coordinator each month. No use of domicile-to-duty
is reported by forwarding a negative report. Copies of
all logs are maintained by the NRD transportation
clerks.
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