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FACILITIES MANAGEMENT
The Army Corps of Engineers (COE) is the
executive agent responsible for supporting all
production level military recruiting offices. The COE
programs, budgets, and finances all costs of acquiring
and maintaining recruiting facilities. Included in these
costs are
lease agreements, secure parking
arrangements,
utilities,
facility repairs and
maintenance, and custodial services. The Commander,
Navy Recruiting
Command (CNRC) submits
requirements to the COE based on input from the
Areas who have collected data from their Navy
recruiting districts (NRDs). You are, in effect, the
eyes and ears of the NRD, Area, CNRC, and the
COE. Each command develops a fiscal year (FY)
facilities program.
Field input provides the
information and requirements to develop the program.
Facilities Input
The logistics support officer (LSO)/facilities
officer requests a FY Facilities Input and Current
Status of Recruiting Stations Report from each station
annually, This is the recruiters’-in-charge (RINCs’)
opportunity
t o p r o v i d e c o m m e n t s a n d
recommendations concerning their stations on the
facilities information sheet shown as figure 4-1.
Based on the RINCs’ knowledge, anything that needs
done to improve the space can be identified.
NOTE: Serious deficiencies should be reported
to the facilities officer via your chain of command
immediately.
Facilities Management and
Planning Meeting
Also annually, each NRD LSO coordinates a
facilities management and planning meeting. Key
members of the command–the executive officer (XO),
enlisted programs officer (EPO), chief recruiter (CR),
all zone supervisors (ZSs), and the LSO–meet to
recommend to the commanding officer (CO) which
facility action requests must be submitted to CNRC.
This meeting gives ZSs the opportunity to plead their
cases as to the priority of their stations’ facility
requests.
Facility Actions
Planning and programming current and future facility
actions are essential. Facility actions include the
establishment, disestablishment, relocation, expansion,
or upgrade of recruiting facilities and the renewal or
extension of existing leases and service contracts. The
following terms are used for planning and
programming facility actions:
l New office – The establishment of a recruiting
facility.
l Relocation – The movement of personnel and
equipment from one recruiting facility to another. The
action includes reduction of space or disestablishment
of an existing facility and establishment of a new
facility.
l Expansion – The addition of space to an
existing recruiting facility.
l Upgrade – The renovation of an existing
facility.
l Minor upgrade – One or more upgrades whose
combined total is less than $1,000 per year per office.
Facility Standards
To effectively provide input to the NRD, you
should be aware of the acceptable standards for
recruiting offices. If you experience problems with
access, building services, or accommodations, first
check your tenant/lease agreement.
If you find
conditions of the agreement are not being met, try
informally approaching the building manager or
owner, if known and local.
If results are still
unsatisfactory, use the chain of command to notify the
facilities officer.
ACCESS.– Military should normally have the right
to use the space and facilities beyond normal working
hours, Saturdays, Sundays, and federal holidays.
BUILDING SERVICE.– Janitorial cleaning
service should be provided 3 days per week. Larger
stations may need to request daily service. Carpet
cleaning and other essential building maintenance
should be performed at least annually. Offices should
be painted on a 3-year cycle and carpeted on a 5-year
cycle.
Sufficient attention must be placed on facilities so
that the recruiting stations add to the Navy image and
contribute to accomplishing the recruiting mission.
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