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TRAVEL REQUESTS, BULK
TICKETS, AND MEAL TICKETS
A security container with a combination lock
should be used to store transportation and meal
tickets. Accountability of these items must be
maintained.
Usage Logs
Each NRS maintains a log containing the
following as a minimum:
l TR and/or bulk ticket log. Serial number of
government tickets, name of person using the ticket,
origin, destination, and date of issue. A report of the
TRs used during the month is submitted on the last
day of the month. Negative reports are not required.
l Meal ticket log. Date issued and the name of
person(s) the ticket(s) is(are) issued to.
Returning TRs
TRs returned for any reason must be sent via
certified mail or hand carried to the NRD by
authorized personnel.
LETTER TO POLICE
AND FIRE DEPARTMENTS
Names, local addresses, and phone numbers of all
recruiters assigned to the NRS must be submitted to
the local police and fire departments. This
requirement also applies to part-time offices where
minor/plant property or files are located. A sample
letter is shown in figure 4-7.
STATION ADMINISTRATION
The administration of an NRS is not all that
different from any other professional Navy office. We
are responsible for incoming and outgoing
correspondence.
We are required to maintain the
publications and directives that pertain to our mission.
We also have periodic reports that require submission
and review. The following paragraphs detail these
requirements as they pertain to the Navy recruiting
environment.
The following paragraphs give you an overview of the
SSIC, periodic report tiles, and updating requirements.
Standard Subject Identification Codes
The Navy uses the SSIC system to identify
subjects and provide a standard tiling method for all
correspondence and directives. Each major subject
group indicates a broad subject. Within that major
subject group, the code also may identify specific
subjects that fall under the broad subject. An example
would be:
1000- Military Personnel
1100- Recruiting
1133- Enlisted Recruiting
Figure 4-8 gives a listing of each major subject
group within the SSIC system and some of the more
specific codes you may want to use in your NRS
filing system. You may consolidate more if you find
file numbers not being used, Most administrative
offices have separate tiles for incoming and outgoing
correspondence. This is not necessary in the
recruiting station. You can use your station files for
all correspondence, reports, information pamphlets, or
anything else you need to file. The idea is that all
subjects fall under a number in the system. This way
you and anyone else can retrieve information from
your files.
Periodic Report Files
You should maintain a file folder for each
periodic report. The folder should contain copies of
reports submitted, blank forms, and a copy of the
instruction covering submission, if applicable. These
folders can be filed under the appropriate number
within your SSIC filing system or in a separate file
drawer. Some periodic reports that you should have
folders for are as follows:
l TR/meal ticket logs
l OPE claims
l Recruiting referral recognition requests
l ESTs
STATION FILES
l Station applicant logs
Station files should be maintained according to the
Department of the Navy Standard S u b j e ct
Identification Codes (SSICs), SECNAVINST 5210.11.
l Station planners
4-20
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