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Figure 9-2.-Sample zone meeting agenda.
processing station (MEPS) processor has been invited
to provide kit quality training. Time is scheduled for a
quick review and critique before adjourning the meeting
at lunchtime. This schedule allows RINCs and recruiters
ample time to get together after the meeting for lunch.
You may find more solutions are found during these
informal get-togethers than at the actual training
evolution. You may want to encourage this by setting
up a luncheon following training yourself, or enlisting
the aid of a RINC or two to instigate the get-together.
Because of the distance between stations, zone meetings
may provide the only opportunity for some recruiters
and RINCs to enjoy this type of fellowship.
Distribute in Advance
Send a copy of your agenda to each RINC and
out-of-zone participant well in advance of the scheduled
meeting. This allows everyone enough time to think of
questions and input they may have on the topics you
are going to present.
Topics
Choose topics for training from the NRD annual
training plan and add your zone requirements as
determined by your production reviews, station visits,
and activity analysis.
Presenters
As suggested in chapter 2, add some variety to your
meetings by inviting others to present training topics.
Call on RINCs, NRD staff, and MEPS personnel to
present training.
Time Guidelines
Set time guidelines and stick to them. This allows
for better planning for attendees. Try not to exceed 4
hours for training. Attention spans tend to wane after
that.
Warm-Up
Plan some type of warm-up for the meeting. The
warm-up should be something that will bring the group
together, encourage participation, and enhance morale.
A group congratulations for achieved success makes a
motivating warm-up. If congratulations are not in order,
try something that focuses on planned improvement.
Review of Agenda
Take a few minutes to review the meeting’s agenda
so everyone knows what to expect.
Break
Schedule hourly breaks of at least 10 minutes.
Meeting Evaluation
Set some time aside for meeting evaluation. Ask
participants how they feel the training went. Ask them
if they have suggestions for future meetings. Get
feedback.
YOUR ROLE AS A FACILITATOR
Assume the role of facilitator whenever possible
during your zone meetings. This is an especially
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