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The OMM and comptroller develops local
procedures for the payment of official mail service.
These procedures should specify how checks will be
delivered to the serving civil or military post office
(MPO) and how signed receipts will be given by the
postal service for services rendered.
The OMM prepares the Standard Form 1034,
Public Voucher for Purchases and Services Other
Than Personal, (fig. 3-2), and submits it to the
comptroller. This form describes in detail the postal
services to be procured.
The disbursing officer (DO) will prepare a
Treasury check payable to one of the following
postmasters:
Postmaster of applicable local post office
Postal Finance Officer (PFO), San Diego
Accountable Postmaster, New York
The OMM or alternate picks up the Treasury check
from the DO, mails or delivers it to the serving post
office, and obtains a receipt for it from a USPS
representative.
The OMM certifies on the signed post office
receipt that the requested service has been received
and delivers it to the comptroller.
The comptroller attaches the post office receipt to
the retained copy of the SF 1034 to serve as the
receiving report.
ADVANCE DEPOSIT TRUST
ACCOUNT (ADTA)
An ADTA may be established at any civil post
office to pay the costs for meter settings, permit
imprint mailings, Business Reply Mail (BRM),
Merchandise Return Service (MRS), Express Mail,
and postage due mail.
The establishment/replenishment of different
ADTAs can be accomplished on the same SF 1034;
however, it must be clearly indicated on Standard
Form 1034 the amount that is being deposited for each
ADTA.
Advance payments to any ADTA are limited
to the anticipated requirement for the current
quarter.
The OMM and comptroller reviews all ADTA
balances monthly and transfers funds between
ADTAs, as necessary, to ensure the effective use
of available funds. All transfers of funds between
ADTAs are documented on the Journal Voucher,
Optional Form 101 7-G, shown in figure 3-3.
Figure 3-1.—Example of Signature Card, DD Form 577.
3-2
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