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Q3.
Q4..
Q5.
When the OMM files a Signature Card with the
disbursing offlcer, what DD Form is used?
When purchasing postage for offlcial mail, the
DO will make Treasury checks payable to what
official(s)?
How open should the OMM and comptroller
review ADTA balances?
CHARGING POSTAL SERVICES
AGAINST AN ADVANCE
DEPOSIT TRUST ACCOUNT
Each time there is a charge to an ADTA, USPS
will issue a receipt signed by the appropriate postal
representative.
The OMM certifies on the postal receipt that the
services described have been received.
Monthly, the OMM will take all receipts for postal
services charged to ADTAs to the comptroller.
The comptroller will reduce the running balance
on each ADTA by the amount shown on the receipts.
M o n t h l y , t h e O M M r e c o n c i l e s t h e A D TA
balances with USPS and the comptroller. Any
discrepancies will be investigated and resolved.
PURCHASE OF STAMPS, STAMPED
ENVELOPES, AND STAMPED CARDS
The OMM will forward the SF 1034 to the
comptroller along with the appropriate postal service
order form or a letter setting forth the quantity and cost
of stamps, stamped envelopes, or stamped cards to be
processed.
The comptroller will certify SF 1034 for payment
and forward it to the DO.
The disbursing officer will prepare a Treasury
check.
The OMM will pick up and deliver the Treasury
check to the post office.
The OMM will certify receipt of stamps, stamped
envelopes, or stamped cards on the post office receipt
and deliver it to the comptroller.
The comptroller will attach the post office receipt
to the copy of the SF 1034 to serve as the receiving
report.
ENVELOPES, LABELS, AND
MAILABLE FORMS
Postage stamps, stamped envelopes, and stamped
cards are paid for at the time of purchase. Do not use
an ADTA for the purchase of stamps, stamped
envelopes, or stamped cards.
The return address portion of envelopes, labels,
and mailable forms used with prepaid postage should
be prepared as follows:
DEPARTMENT OF THE NAVY
(SPACE FOR RETURN ADDRESS)
Official Business
Envelopes, labels, or other mailable forms with the
words, “Penalty for Private Use, $300” preprinted
under the return address may not be used with prepaid
postage.
Stocks of remaining envelopes, labels, and
mailable forms containing the words, “Penalty for
Private Use, $300” may be used until exhausted.
However, the “Penalty for Private Use, $300”
statement must be obliterated before mailing.
Q6. What wording is printed above the return
address portion of envelopes, labels, and
mailable forms ?
Q7. An ADTA maybe used for purchasing stamped
envelopes. (T/F)
Government Printing Office (GPO)
Contractors
All mailings by GPO contractors are coordinated
through the Defense Automated Printing Service. For
single job mailings, the GPO contractor will pay the
postage cost indicated on the invoice for mail
presented to USPS.
Q8. GPO contractors must coordinate all mailings
through what office?
Repetitive Job Mailing
The serving Defense Automated Printing Service
(DAPS) office will assist the mailings’ sponsor in
obtaining a permit imprint for mailing. The sponsor
will establish an ADTA at the post office where the
GPO contractor will deposit the mailings.
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