| |
Commands served by an MPO should submit PS
Form 3601-A to the gateway postmaster of the MPO
where the meter will be set using the guidelines in
DOD Postal Manual, Vol. 1, chapter 6, part 2.
Q1l. What PS Form is used to apply for a postage
meter license?
Payment for Postage Meter Settings
Payment for postage set on meters is made at the
time of setting by cash, check, or withdrawal from an
Advanced Deposit Trust Account (ADTA). ADTAs
are not available at MPOs.
An ADTA can be established at a civil post office
when the monthly dollar amount set on a licensed
meter exceeds $500.
Arrangements can be made, upon payment of a
small additional on-site setting fee, for a USPS
employee to set and examine postage meters at a
customer’s place of business.
Postage Meter Setting at Military
Post Offices (MPOs)
Postage Meter Settings at MPOs will be
accomplished by using the following procedures:
•
The OMM prepares a Standard Form 1034
requesting postage meter setting and forwards it
to the comptroller.
The comptroller ensures the SF 1034 is properly
prepared, verifies availability of finds, provides
the accounting data, certifies the SF 1034 for
payment, and forwards it to the disbursing
officer (DO).
The DO will prepare a Treasury check payable
to the postal finance officer (PFO) or the
accountable postmaster of the MPO where the
meter is licensed.
The OMM will take the postage meter head and
the Treasury check to the custodian of postal
effects (COPE) of the MPO where the meter is
to be set.
The COPE will set the meter and forward the
Treasury check to the PFO or accountable
postmaster.
The OMM will provide the comptroller a copy
of the Receipt for Postage Meter Setting (PS
Form 3603), which was received from the COPE
at the time meter was set.
Q12
The comptroller attaches PS Form 3603 to the
copy of the Standard Form 1034 (Public Voucher
for Purchases and Services Other Than Personal)
to serve as the receiving report.
What individual is required to set the postage
meter at a military post offlce?
Postage Meter Setting at
Civil Post Offices
Postage Meter Settings at Civil Post Offices will
be accomplished by using the following procedures:
The OMM will prepare an SF 1034 requesting
postage meter setting or establishment/
replenishment of meter setting and forward it to
the comptroller. The exact amount to be set on
the meter or deposited in an ADTA will be
specified in the “ARTICLES OR SERVICES”
section of the SF 1034.
The comptroller will forward the SF 1034 to the
disbursing officer after certifying it for payment.
The DO prepares a Treasury check payable to the .
postmaster of the applicable civil post office.
The OMM picks up and delivers or mails the
Treasury check to the post office. Then the
OMM provides the comptroller a copy of PS
Form 3603 or a copy of the ADTA receipt
received from the post office.
The comptroller attaches the receipt to the
OMM’s copy of the SF 1034 to serve as the
receiving report.
Setting Postage Meters by Telephone
Official mail centers that use postage meters are
authorized to set and reset their meters by the
Computerized Remote Postage Meter Resetting
System (CMRS).
The benefits of setting postage meters by phone
are as follows:
Simplicity, reduces check processing costs
Eliminates the need to have funds for postage on
back-up meters
Enables naval activities that use several meters
to deposit funds for postage with one check
Eliminates a trip to the post office
The initial step to “Postage by Phone” is to contact
the local manufacturer of the meters currently on hand,
3-9
|
