3-62. 3-63. 3-64. 3-65. 3-66. Direct  breakouts  to  a  sales  or  service activity should be posted to which of the following  documents? 1. NAVSUP  464 2. NAVSUP  980 3. NAVSUP  235 4. All of the above In  a  combined  operation  of  ship’s  store stock  direct  turnover  does  not  require second  copies  of  procurement  documents. 1. True 2. False When you are inspecting receipts on unopened cartons from the factory for quantity, you can  accept  the  quantity shown on the outside of the carton as correct. 1. True 2. False Learning  objective: Determine  the correct procedures to be followed in  the  receipt  of  shipments  with shortages  or  excess  stock. If  a  receipt  from  another  supply  officer is  short,   which  of  the  following  actions should  you  take? 1. Forward  a  letter  to  the  issuing activity within 5 days of receipt explaining  the  shortage 2. Expend the shortage by survey from the Navy Stock Fund (NSF) 3. Expend the shortage by survey from Ship’s Store Profits, Navy 4. Request the balance of the shipment from  the  issuing  activity When a receipt is in excess, what document should the recordskeeper use to take up the  excess? 1. DD Form 250 2. DD Form 1149 3. DD Form 1155 4. DD  Form  1348-1 3-67. Your  ship  has  received  a  short  shipment and  you  have  requested  a  corrected dealer’s  bill. Before  processing  the incorrect  bill  for  payment,  what  total number  of  days  after  notification  should you wait for the vendor to provide you with  a  corrected  bill? 1. 5 2. 10 3. 18 4. 20 3-68. On 3 June you received a partial shipment  of  merchandise  from  a  commercial source. By 13 June,   you  received  three additional  partial  shipments,  the  last completing  the  order. What  maximum number  of  receiving  numbers  should  you assign  to  this  order? 1. One 2. Two 3. Three 4. Four 3-69. Which  of  the  following  documents  is maintained  as  a  record  of  receipts? 1. NAVUP Form 978 2. NAVSUP  Form  977 3. NAVSUP  Form  238 4. NAVSUP  Form  235 3-70. When  a  shipment  is  received  without shipping  papers,  what  form  should  you  use to  prepare  a  dummy  invoice? 1. DD Form 1148 2. DD Form 1149 3. DD Form 1348 4. DD Form 1348-1 3-71. After  having  prepared  a  dummy  invoice, you  receive  an  actual  invoice  in  a subsequent  accounting  period. Which  of the  following  actions  should  you  take  to account  for  a  difference  in  value? 1. Prepare  an  additional  invoice  on  DD Form  1149  for  the  difference  and record  the  amount  on  the  Financial Control  Record 2. Prepare  an  adjustment  in  DD  Form 1149,  post  the  net  differences  to the  Journal  of  Receipts,  and  include this amount as a receipt in the next set  of  returns 3. Prepare  an  adjusting  DD  Form  250, post  to  the  stock  records,  and  file the  document  in  the  retained  files 4. Back  down  the  original  entry,  post the  correct  figures,  and  submit  the invoice  with  the  returne  for  the correct  accounting  period 21