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In supervising the stowage of stock in the bulk
storeroom, you must also make certain the stock
is being rotated according to the first in, first out
(FIFO) method. The bulk storeroom custodian
can do this by marking all cases with the month
and year of receipt and then ensuring that material
with the earlier dates is used first. Cigarette and
candy manufacturers will help you in proper stock
rotation by using codes to identify the month,
year, and, at times, week that the product is made.
You can consult NAVRESSOINST 4067.4 for a
current listing of manufacturers’ age and stowage
codes. You can, at times, obtain manufacturers’
codes from local vendors as well.
When stocks of items are received, the code
must be deciphered and the plain text for the
manufacture date must be recorded on the case.
In the receipt process, try to move out the old
stocks and put the new stocks on the bottom.
The perishable items you receive, such as
candy, cookies, tobacco, film, and fountain
supplies, require special attention. As a super-
visor, you must make certain the people who have
custody of the stocks handle them with special
care. Use dunnage, keep cases away from steam
pipes, and allow for maximum ventilation. Exert
the necessary effort to keep your stocks clean,
fresh, and desirable. Your patrons will appreciate
your efforts.
You must enforce fire regulations at all times.
Any person in charge of ship’s store stock must
be made aware of the responsibility to protect the
stock from loss by fire. Even a fire that is quickly
extinguished can cause extensive damage. Make
sure everyone observes the smoking regulations
and the storeroom is kept clear of oily or dirty
rags or combustibles of any sort. Oily, dirty, or
greasy materials lend themselves to spontaneous
combustion. They may also contaminate the stock
as a result of their previous usage.
You should become acquainted with the loca-
tions of the fire-fighting equipment in your area.
You should also be familiar with the methods used
in extinguishing fires. Information on this sub-
ject may be found in the current edition of Basic
Military Requirements, NAVEDTRA 10054.
BREAKOUTS
Considerable movement of stock occurs
between the bulk storeroom, the ship’s store, and
the service activities. When this movement of
stock affects the responsibility of one or more
custodians, it must be documented. The term
intrastore transfer applies to this type of
movement of stock. There are two types of
intrastore transfers: breakouts and issues for use.
Although the two types are documented in much
the same way (Intrastore Transfer Data, NAV-
SUP 973), an issue for use is actually a type of
expenditure and will be discussed under that
section of this chapter.
A breakout is the transfer of stock between
responsible custodians when the stock is intended
for ultimate resale. The most obvious example of
a breakout would be the movement of retail items
from the bulk storeroom custodian to the operator
of a retail outlet (separate operation). It would
also apply to the movement of cost of sales items
from bulk to the operators of the vending
machines and fountain. Such items require
further processing, but they are eventually still
sold for cash. In a combined operation, documen-
tation is not required for a breakout since one
person is responsible for both the resale activity
and bulk. The intrastore transfer procedures are
detailed in Ship’s Serviceman 3 & 2, module 2,
and in the NAVSUP P-487. As a supervisor, you
should make certain your ship’s store personnel
are adhering to the step-by-step procedures for
processing and posting the NAVSUP 973. Use the
information on intrastore transfers in the
appendixes of this rate training manual to audit
the procedures. Also, you should frequently check
to see that the proper security precautions are
being taken for any movement of ship’s store
stock about the ship. A route should be planned
and checkers and spotters should be used just as
when you are receiving stock aboard ship. Until
stock has been sold, used, or otherwise expended,
it remains the responsibility of the custodian. You
should remind your ship’s store personnel of this
fact frequently.
RECEIPT OF STOCK ON SHIPS
WITHOUT SUPPLY CORPS
OFFICERS
Except for the areas of shortages in shipment,
posting, and distribution, the receipt procedures
for ships without Supply Corps officers should
be quite similar to those described for ships with
Supply Corps officers. You can find detailed pro-
cedures in the NAVSUP P-487.
SHORTAGES IN SHIPMENT
In the case of a shortage in a shipment from
another supply officer that is received on board
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