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Page Title: Receipt of Stock on Ships Without Supply Corps Offcers
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In supervising the stowage of stock in the bulk storeroom, you must also make certain the stock is being rotated according to the first in, first out (FIFO)  method.  The  bulk  storeroom  custodian can do this by marking all cases with the month and year of receipt and then ensuring that material with the earlier dates is used first. Cigarette and candy  manufacturers  will  help  you  in  proper  stock rotation  by  using  codes  to  identify  the  month, year, and, at times, week that the product is made. You  can  consult  NAVRESSOINST  4067.4  for  a current listing of manufacturers’ age and stowage codes.  You  can,  at  times,  obtain  manufacturers’ codes  from  local  vendors  as  well. When  stocks  of  items  are  received,  the  code must  be  deciphered  and  the  plain  text  for  the manufacture date must be recorded on the case. In  the  receipt  process,  try  to  move  out  the  old stocks  and  put  the  new  stocks  on  the  bottom. The  perishable  items  you  receive,  such  as candy,  cookies,  tobacco,  film,  and  fountain supplies,  require  special  attention.  As  a  super- visor,  you  must  make  certain  the  people  who  have custody  of  the  stocks  handle  them  with  special care. Use dunnage, keep cases away from steam pipes, and allow for maximum ventilation. Exert the  necessary  effort  to  keep  your  stocks  clean, fresh, and desirable. Your patrons will appreciate your   efforts. You must enforce fire regulations at all times. Any  person  in  charge  of  ship’s  store  stock  must be made aware of the responsibility to protect the stock from loss by fire. Even a fire that is quickly extinguished can cause extensive damage. Make sure  everyone  observes  the  smoking  regulations and  the  storeroom  is  kept  clear  of  oily  or  dirty rags  or  combustibles  of  any  sort.  Oily,  dirty,  or greasy materials lend themselves to spontaneous combustion. They may also contaminate the stock as  a  result  of  their  previous  usage. You should become acquainted with the loca- tions of the fire-fighting equipment in your area. You should also be familiar with the methods used in  extinguishing  fires.  Information  on  this  sub- ject may be found in the current edition of  Basic Military   Requirements,   NAVEDTRA   10054. BREAKOUTS Considerable   movement   of   stock   occurs between the bulk storeroom, the ship’s store, and the  service  activities.  When  this  movement  of stock  affects  the  responsibility  of  one  or  more custodians,  it  must  be  documented.  The  term intrastore   transfer  applies  to  this  type  of movement   of   stock.   There   are   two   types   of intrastore  transfers:  breakouts  and  issues  for  use. Although the two types are documented in much the  same  way  (Intrastore  Transfer  Data,  NAV- SUP  973),  an  issue  for  use  is  actually  a  type  of expenditure  and  will  be  discussed  under  that section  of  this  chapter. A  breakout  is  the  transfer  of  stock  between responsible  custodians  when  the  stock  is  intended for ultimate resale. The most obvious example of a breakout would be the movement of retail items from  the  bulk  storeroom  custodian  to  the  operator of  a  retail  outlet  (separate  operation).  It  would also apply to the movement of cost of sales items from  bulk  to  the  operators  of  the  vending machines   and   fountain.   Such   items   require further  processing,  but  they  are  eventually  still sold for cash. In a combined operation, documen- tation  is  not  required  for  a  breakout  since  one person is responsible for both the resale activity and bulk. The intrastore transfer procedures are detailed  in  Ship’s  Serviceman  3  &  2,  module  2, and in the NAVSUP P-487. As a supervisor, you should  make  certain  your  ship’s  store  personnel are  adhering  to  the  step-by-step  procedures  for processing and posting the NAVSUP 973. Use the information   on   intrastore   transfers   in   the appendixes of this rate training manual to audit the procedures. Also, you should frequently check to  see  that  the  proper  security  precautions  are being  taken  for  any  movement  of  ship’s  store stock about the ship. A route should be planned and checkers and spotters should be used just as when  you  are  receiving  stock  aboard  ship.  Until stock has been sold, used, or otherwise expended, it  remains  the  responsibility  of  the  custodian.  You should remind your ship’s store personnel of this fact  frequently. RECEIPT OF STOCK ON SHIPS WITHOUT  SUPPLY  CORPS OFFICERS Except for the areas of shortages in shipment, posting, and distribution, the receipt procedures for  ships  without  Supply  Corps  officers  should be quite similar to those described for ships with Supply Corps officers. You can find detailed pro- cedures  in  the  NAVSUP  P-487. SHORTAGES  IN  SHIPMENT In the case of a shortage in a shipment from another  supply  officer  that  is  received  on  board 5-7

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