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STANDARDS OF CONDUCT
Section I: GENERAL
This section of the appendix is published to emphasize the requirement
that all ship’s store personnel adhere to the Standards of Conduct contained
in DOD Directive 5500.7 and SECNAVINST 5370.2 and to include the Naval
Supply Systems Command Policy statement on loss prevention controls.
Section II: STANDARDS OF CONDUCT
1. DISCUSSION
a. All ship’s store personnel must observe the highest ethical standards in
their relations with vendors in compliance with the Department of Defense
Standards of Conduct as described below. Ship’s store personnel will ensure
that the management policies directing equal treatment to vendors and
suppliers in all areas of store operations are adhered to in all cases. The
acceptance of gratuities, gifts, prizes, luncheons or similar hospitality, or the
giving of preferential treatment to vendors’ products with respect to procure-
ment, distribution, stocking, display, or resale is strictly prohibited. All ship’s
store personnel and vendors must be made aware of this prohibition.
b. All ship’s store personnel must be continually aware that their actions
and decisions are properly subject to the scrutiny of people both in and out
of the government. Even though an actual conflict of interest may not exist,
all personnel must avoid the appearance of such conflict from a public point
of view.
c. Private hospitality between friends may be inappropriate when one is
a contractor’s representative and the other is a representative of the command
before which an official matter involving the contractor is pending or might
be expected to arise.
2. POLICY
a. In accordance with the guidance in par. 1, the following policy is
established for all ship’s store operations:
(1) Ship’s store personnel are subject to disciplinary action and in some
instances, criminal prosecution if they solicit, accept, or agree to accept
gratuities, in any form, from vendors, suppliers, or anyone else with whom
the ship’s stores do business, either directly or indirectly.
(2) Ship’s store personnel will not, under any circumstances, give
preferential treatment to vendors, suppliers, or anyone else in any area,
including procurement, distribution, stocking, display, or resale of products.
3. ACTION
a. The Navy Resale and Services Support has:
(1) advised all Ship’s Store Afloat Catalog vendors and all contractors
doing business with ship’s stores of the policy and prohibitions contained here;
and
(2) prepared and issued, under separate cover, signs for display in all
ship’s stores to advise and remind personnel and vendors of this policy.
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